Legal Secretary - Dispute Resolution

Fresh Recruits
04 Apr 2019
26 Apr 2019
Contract Type
Full Time
Job Title: Legal Secretary

Department: Dispute Resolution

Location: Yeovil

We’re currently looking for an experienced Legal Secretary on behalf of our client to join their dispute resolution department.


The Legal Secretary will be required to assist the Legal Advisor(s) by providing secretarial and administrative support in a way that is conducive to enabling them to operate at optimum efficiency.

Key Duties:

* Accurately create and input documents from digital dictation onto the case management system, checking with the Legal Advisor on any unclear details and ensuring that the document is properly constructed and accurately conveys his/her meaning

* Draft straightforward legal documents using the precedents provided, filing documents online where appropriate

* Prioritise and manage workload effectively and ensure deadlines are met

* Notify Legal Advisor daily of who they are meeting and the nature of the appointment

* Be pro-active and provide relevant documentation for the Legal Advisor in advance of the client meeting

* Manage Legal Advisor diary effectively with awareness to their other commitments

* Be aware of expected funds, notifying Accounts in advance and responding to emails from Accounts reference funds; prepare chitties independently for the Legal Advisor to sign

* Ensure all photocopying is accurate; take responsibility for checking photocopying done by Office Assistant

* Open and create new files, as instructed by the Legal Advisor, in line with the Firm’s protocols

* Demonstrate a willingness to use own initiative and to improve current working practices

* Attend to clients confidently, both on the phone and in person, accurately recording any messages and passing on to the appropriate person without delay

* Schedule appointments, arrange meetings, and maintain up-to-date diaries using the appropriate diary function, if requested

* Ensure the confidentiality and security of all practice and client documentation and/or information by operating a clear desk policy as far as is practicable

* Demonstrate willingness to be flexible and assist other team members

* Book meeting rooms in line with the Firm’s policy

* Undertake any additional duties which from time to time may be requested

Candidate Requirements:

* You will need excellent IT skills including experience using Microsoft Office Outlook and database administration.

* Must have a minimum of typing speed of 60WPM and audio skills.

* Good basic knowledge of practice areas.

* Have good interpersonal skills with ability to communicate at all levels.

* You must have strong organisational and administration skills.

* Ability to multitask.

* A confident telephone manner.

* You should be client focused.

* Be courteous and professional.

Ref: 9012

It is important that you include a covering letter with your CV, detailing why you feel you are suitable for this position and highlighting all relevant experience.

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