Document Controller

23 Mar 2019
31 Mar 2019
Contract Type
Full Time
An excellent opportunity has arisen for a Document Controller on a permanent basis based in Cramlington.

You will be working for a specialist design and build, engineering and construction company that are focused on high technology and complex industrial markets including pharmaceutical, healthcare, cosmetics, nuclear, aerospace and semiconductor.

Duties of the Document Controller are as follows:

- Reports to the Quality Manager with day‐to‐day task management by the ProjectManager / Senior Construction Manager
- Own and manage the Electronic Document Management System administration users, access levels, document standards, naming and numbering conventions
- Own and maintain the document registers and schedules in accordance with the Design Activity Schedule, Tech Sub Schedule and Project Plan – ensuring data accuracy and currency at all times
- Manage the transmittal / receipt of design documents, drawings, schedules, calculations, reports, TQ/RFI, etc. submitted by the Principal Designer, Principal Contractor and Sub‐contractors:
- Support the company's discipline engineers and sub‐contractors in maintaining master documents, red‐line mark‐ups, ‘As‐built’ records
- Support the QA Manager in maintaining Inspection & Test Plans, Factory Acceptance Test documents, records and reports
- Manage Commissioning, Qualification and Validation documents, completed test reports, certificates, operation & maintenance manuals – working closely with Technical Options (Europe) representatives
- Support the Project Manager in ensuring the Principal Contractor and their subcontractors fulfill their obligations in terms of document management, quality compliance and adherence to agreed schedule

Contracts Administration

- Manage the recording, transmittal / receipt of meeting minutes, reports, action lists and action trackers
- Manage safe systems of work documentation submitted by the Principal Contractor and their sub‐contractors – induction & qualification records, method statements, risk assessments, etc.
- Support the Project Manager in managing contract and commercial issues – e.g. Early Warnings, Compensation Events, procurement, budgeting, planning and progress reporting, timesheet reporting
- Maintain office supplies and PPE provisions on behalf of the Core Team
- Attend the daily Plan‐Do‐Review meetings, weekly progress meetings, Design Workshops, others as required by the Project Manager / QA Manager
- Assist Site Logistics with management of visitors, suppliers and sub‐contractors – direct to the relevant Core Team representatives as required

Key skills / experience required

- Excellent organisation, planning and communication skills
- Excellent MS‐Office skills
- Thorough working knowledge of Electronic Document Management Systems (e.g. Teambinder, Viewpoint 4Projects, Documentum), version control and design review processes in the engineering construction industry
- Contractor management in a construction environment
- Working knowledge of construction related environment, health and safety legislation, quality management systems

Scantec Personnel Limited is acting as an employment business and an employment agency. For contract or interim roles (and unless otherwise stated), all pay rates stated are on a Limited Company basis.

Due to the high volume of applications Scantec receives it is not always possible to acknowledge every application. Shortlisted applicants will be contacted within 28 days. If you don’t hear from us within 28 days your application has not been shortlisted at this time, to be considered for future vacancies please register with us on our website

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