Executive PA to CEO

Recruiter
Danielle Ward Recruitment Ltd
Location
London (Greater)
Posted
15 Mar 2019
Closes
13 Apr 2019
Sector
Retail
Contract Type
Permanent
Hours
Full Time

This role is an exciting, challenging and rewarding job in a highly renowned international fashion company. The successful candidate will be the CEO’s right-hand person; they should be comfortable taking on a mixture of personal and professional work, someone composed, determined and confident. The role is an approximate split of 50% Business related and 50% Personal.

Summary of Key Tasks

Provide administrative and secretarial support;

Manage the CEO’s complex diary to ensure effective time management on a business and personal level;

Manage communications with international associates daily. The post holder will be required to communicate effectively and efficiently with all levels of management both internally and externally;

Organise complex multi stop travel arrangements, events, board meetings, management meetings, collation of agenda’s reports and presentations;

Filter all incoming correspondence and telephone calls;

Organise files, reports and implant effective filing system.

Ensure the Vice Chairman is in possession of all relevant papers and information in advance of meetings together with any supplementary information;

Arrange all the internal and external meetings/calls/VCs across different time zones;

Maintain a well ordered and secure system for the efficient filing and retrieval of information (including electronic filing) for all reports, briefs and correspondence;

Meet and greet all visitors for the Vice Chairman’s office and assist with any overseas visitors, book meeting rooms for the meetings, co-ordinate food supplies/orders for breakfast/lunch meetings;

Responsible for the CEO’s personal and family commitments

Overview of key requirements:

  • Extensive experience within a PA role at Senior Level
  • Degree Qualified
  • Exceptionally strong written and verbal communication skills
  • Superior organisational skills and be able to prioritise a busy workload and work

independently

  • Complete confidentiality
  • Excellent problem solving skills
  • Strong negotiation skills
  • This role requires someone who is tactful, super-efficient and flexible with a ‘can do’ attitude
  • Driving license and access to a vehicle are essential
  • Excellent computer skills - MS Word/Outlook/Excel/PowerPoint

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