Accounts Payable Assistant

Recruiter
NRL
Location
Cheltenham
Posted
27 Feb 2019
Closes
27 Mar 2019
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
NRL are currently recruiting for an experienced Accounts Payable Assistant for work based in Cheltenham. This is contract position starting ASAP, for a period of three months with possibility of extending. This role is subject to clearance, successful candidates will need to apply for DBS.

Purpose of role:
To carry out processing of accounts payable invoices, employee expense claims and supplier statement reconciliations according to established accounts payable policies and procedures adhering to specific deadlines for the Onshore and Corporate business units.

Key Technical Skills / competencies:
Essential:

- Practical experience of accounts payable for a high volume, multi-currency ledgers for a group of companies
- Attention to detail and high level of accuracy
- Strong communication and interpersonal skills to build and maintain effective working relationships with internal and external customers
- Ability to plan, organise and prioritise effectively in order to meet deadlines
- Computer skills including the ability to organise data in Excel spreadsheets at a highly proficient level, ie using sort and filter functions and pivot tables

Desirable:

- Knowledge of general accounting principles
- Experience of accounts payable processes involving purchase order/invoice matching
- Working knowledge of Sage X3, or a similar ERP system
- Working knowledge of any expense management software
- Experience of working to, and being managed by, standard Accounts Payable KPIs

Qualifications:

- No formal qualifications are required, but role scope would suit AAT intermediate level studier.
- Good basic education and excellent numeracy skills are essential.

Top 4 Major Tasks and Activities:

- Register purchase invoices and credit notes onto accounting system, matching against purchase orders where appropriate. Proactive reconciliation of supplier statements. Resolve any supplier queries or discrepancies; and escalate to team leader where necessary.
- Review employee expense claims. Filter Spreadsheets & Code to relevant cost centres.
- Generate required (supplier, employees, foreign currency) payment runs for approval by team leader, ensuring critical invoices, for example, aircraft leases and fuel, are approved and settled in line with due dates
- Work with the management accounts team to ensure invoices are coded to the correct general ledger codes
- Open, sort and deliver post received. Monitor and action emails received in the accounts payable in-boxes.
- Scan and file all approved invoices by statutory company

Additional Key Accountabilities:

- Work with the procurement teams to highlight any supplier issues, for example invoices submitted with no PO
- Provide accounts receivable team with copy invoices for recharge invoices (third party customers and intercompany)
- Ensure Delegation of Authority matrix for approval of invoices is adhered to
- Scan and file all approved invoices by statutory company
- Participate in process improvement projects and adhoc requests required by the business

Cash Management Responsibility:

- The person in this role is a key contributor to the accurate and timely reporting of each business unit’s costs from the AP perspectives.

Key Outputs/Deliverables:

- Provide cash payments forecasts to the team leader on a weekly basis

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