Events Supervisor - Catering & Events Department

Location
London
Salary
£24000 - £25000 per annum
Posted
26 Feb 2019
Closes
26 Mar 2019
Ref
00092660
Contact
Recruitment Genius Ltd
Function
Operations
Contract Type
Permanent
Hours
Full Time
This company provides lunch Mondays to Fridays to members of the Inn and pre-booked groups in its Hall. The Inn hosts a number of events for the benefit of members of the Inn and can also be booked for private events ranging from formal dinners, weddings, meetings, receptions, corporate events and garden parties to outdoor functions, TV documentaries and Hollywood movies.

Duties expected
- To have a visible presence during lunch service times and ensure that it is set in accordance with the guidance of the Catering & Merchandise Manager
- Ensure that all events spaces are cleared and prepared for service or left in a state ready for public access
- To ensure that on arrival, every member of staff is fully briefed as to the duties they are to carry out including general housekeeping and health and safety
- Carry out operational planning for each event such as equipment requirements, room layouts and staffing requirements
- Liaise with the kitchen where necessary in the planning and delivery of an event
- Ensure all function sheets are correctly completed before the commencement of service
- Ensure that all staff accurately complete timesheets of the hours they have worked for the shift
- Assist in the preparation of accurate consumption figures for events within the shortest possible time after the end of an event
- Make purchase recommendations to the Executive Chef & Events Operations Manager
- To assist in ensuring that all the Departmental targets are met
- Undertake regular stock takes of inventories of catering supplies
- Conduct meetings with visitors/clients/prospective clients of all levels of seniority with a view of booking events or confirming details of events already booked.
- Keep abreast of the latest trends within the catering/banqueting industry, making recommendations to improve the product as appropriate
- To take a proactive approach to equipment maintenance and to deal with any issues that may arise
- To assist with the efforts to maintain the company as a clean safe environment to work

Events:
- To ensure that all waiting staff are fully briefed for the roles they are expected to perform (i.e. to ensure that they can serve/clear/lay-up/pour hot and cold beverages)
- To ensure that all aspects of function sheets are fully understood and carried out as specified, (i.e. that the menus are printed as per client instructions, that timings are adhered to as best they can be, that any reasonable client request is carried out)
- Ensure that all committee meetings are correctly set up and adequately supplied with the function requirements
- To ensure the smooth operation of any event by making sure all staff attending the event are fully aware of what work needs to be carried out when and that all staff are coordinated effectively
- Ensure that all pre-dinner procedures and policies are followed before the commencement of service

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