Procurement Coordinator

Up to £20000 per annum
13 Feb 2019
13 Mar 2019
Recruitment Genius Ltd
Public Sector
Contract Type
Full Time
This company, together with their other well known property group, specialise in property development, property lettings and property management - operating throughout the UK. They are seeking a Procurement Coordinator who has the experience - or desire - to develop a procurement process to satisfy the needs of all stakeholders; such as employees, landlords and tenants.

Job Description:
To be responsible for ensuring a clear process for procuring and purchasing items is maintained and upheld within the needs of the client. A specific focus on developing the procurement process and a supplier database enhance the efficiency of the purchasing operation.

Job Role:
- Raise and receipting purchase orders for all goods and services.
- Build an ongoing supplier database ensuring best value.
- Place orders for new and existing operations personnel with external suppliers, via websites and company purchasing system
- Check invoices for services against operational records to ensure changes are valid and accurate.
- Provide general office support including photocopying, filing, typing letters and agendas, scanning, archiving, post and dealing with telephone queries.
- Raise invoices queries with suppliers.
- Arrange travel and accommodation as required.
- Respond to and resolve all types of enquiries and problems, judging when to pass complex queries on to or involve others.
- Place orders for all other purchasing from approved suppliers, as requested by operations personnel, via websites and company purchasing system.
- Compile the relevant documentation for all new, temporary and amended operational customer contacts.
- Maintain/report on catalogues on the system to ensure they are the latest version.
- Run reports on the system to monitor purchase order compliance.
- Support suppliers using the system for any order/invoice queries.

Key Skills:
- Well organised with a high level of attention to detail
- Able to self-manage, multi-task and prioritise workload
- Proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and outlook
- Able to communicate proficiently and professionally both in writing and orally
- Able to work as part of a team but equally comfortable working alone
- Flexible in approach
- Applies discretion and confidentiality in all matters
- Excellent relationship building skills, both internally and externally, at all levels

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