PA to CEO

Recruiter
Inclusive Recruiting
Location
London (Greater)
Posted
01 Feb 2019
Closes
01 Mar 2019
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Based in West London, our client is a small yet well-established global business that thrives on providing an excellent service for both customers and employees. They are growing rapidly and are now looking for a committed and professional PA to join their team on a 6-month FTC ASAP.

About the role:

The purpose of the role is to provide administrative and assistant support to the CEO

Responsibilities: (Day-to-day duties)

* Diary management; organising and maintaining diaries, ensuring the CEO calendar in accurate at all time, booking and organising in meetings

* Dealing with incoming emails and posts and replying to correspondence where required

* Screening phone calls, managing enquires and requests and handling them where appropriate

* Organising, handling and producing documents, photocopying, filing shredding where required

* Arranging travel and accommodation occasionally, organising visa applications where appropriate with the guidance from Human Recourses and/or Facilities department.

* Meeting and greeting visitors both internally and externally

* Preparing the meeting rooms for meetings and occasionally attending them where appropriate, note taking if required, ensuring the CEO is prepared with all relevant tools and information

* Organising lunches for meetings where required

* Managing and processing the CEO expenses, liaising with Finance to ensure timely payment

* Any other ad-hoc duties

The ideal candidate:

* Previous experience in diary management

* Excellent communication skills with the ability to communicate with all levels of seniority

* Strong administrative skills with the ability to prioritise

* The ability to manage a heavy workload

* Ability to speak French an added advantage but not a necessity

Character & Personal Qualities:

* Polished and professional

* Good Communicator

* Well organised

* Proactive

* Require good attention to detail

* Takes ownership of tasks

* Thinks outside the box

* Prioritise workload effectively

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