Assistant Buyer

Orion Group
18 Jan 2019
28 Jan 2019
Contract Type
Full Time

Assistant Buyer

Contract role – 6 months+

Rate – competitive

Location – Rosyth, Fife

Our client, an established International Engineering Services business is seeking to appoint an experienced Assistant Buyer.

Reporting to the Purchasing Team Leader, the main tasks and activities of this function are: -

* To establish and maintain a good working relationship with assigned Suppliers and


* Perform all tasks involved in the formation and administration of Purchase Orders and

Purchase Contracts in accordance with the Company Quality Procedures.

* Communication with Suppliers and Personnel within the business and when necessary

establish a clear definition of requirements and to ensure performance to agreed contract


* For prior review/approval by the Buyer prepare/issue the following: -

- Issue bid requests and where necessary any pre-qualification requirements

- Expedite, issue, receive and process the following:

- Assistance with preparation of RFQ’s, Quotations and bid summary etc

- Purchase Orders/contracts and revisions

- Purchase Order acknowledgements

- Documentation from bidders/suppliers

- Document revisions

- Indirect Purchase Orders

- Warranty/replacements items

- After Sales RFQs, Expediting, Purchase Orders

- Update Central, Vendor Document Control and other systems and highlighting queries to


- Receiving, checking and updating systems for goods that arrive to the business.

- Packing/despatching and preparing paperwork for goods received to the business for

onward despatch by courier etc.

- Evaluate bids commercially, prepare bid summary, and issue bids to the appropriate

personnel for their technical evaluation

- Establish/maintain files and controls for all outgoing and incoming correspondence on each

assigned order/contract – hard copy and electronically on a daily basis.

- Issue shipping instructions to vendors

- Co-ordinate shipping arrangements with freight forwarder as appropriate

- Check invoices and follow up invoice queries

- Initiate and process revisions/amendments that establish scope and effects on cost and

schedule of agreed-upon changes

* Administer all Purchase commitments by performing the following functions: -

- Monitor supplier’s performance for conformance to commercial terms

- Monitor activities by Engineering and other in-house functions to ensure compliance with

the order/contract terms

- Record, review, analyse and distribute supplier reports specified in the order/contract.

- Conduct closeout review of the order/contract documents.

* Communicate with suppliers and contractors as necessary to achieve required service and

results from potential and actual suppliers/contractors to meet project needs.

* Support the Buyer to prepare and organise assigned Procurement sponsored meetings, such

as bid clarification and post award meetings

* Support the Logistics Team by preparing packing lists, checking letters of credit and issuing

shipping instructions as necessary.

* Support Documentation Control by expediting documents, updating document registers,

filing & seeking document approval in a timely manner.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment

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