PA to Headteacher

Recruiter
Hays Office Support
Location
Exeter
Posted
18 Jan 2019
Closes
02 Feb 2019
Sector
Education
Contract Type
Permanent
Hours
Full Time
PA, Personal Assistant, EA, Executive Assistant, term time, part time, education, school

Your new company
Hays are currently working alongside an Academy which prides itself on a tradition of being an inclusive community school with students having a broad range f abilities and aspirations on entry, from able, gifted and talented to students needing more support with literacy and social skills. Beyond academic credentials, the school firmly believes in the value of a more rounded education which promotes creativity, self-belief and confidence, and as such, pride themselves on their exceptional range of extra-curricular and outdoor education programmes.

Your new role
Working within a passionate, friendly, motivated and highly committed Leadership team having led the school successfully through a time of change, they are seeking to appoint a highly motivated, organised, enthusiastic and capable Personal Assistant working alongside the Headteacher.

Duties and Responsibilities will include but not be limited to:

* Management of the Headteacher’s diary to ensure efficient organisation of her office and support of her role, both within the Academy and the wider community.
* Managing all incoming and outgoing correspondence, including filtering information that is passed to the Headteacher and re-directing correspondence as required, drafting responses to letters/e-mails on behalf of the Headteacher.
* Preparation and distribution of documents and presentations, ie, reports, business plans, strategy and policy documents on behalf of the Headteacher.
* Responsibility for all Subject Access Requests made to the Academy.
* Complaints Officer – receiving all formal complaints made by parents or members of the public on behalf of the Academy, co-ordinating who they should be actioned by and ensuring that responses are dealt with in a timely manner and in line with the agreed timescales within the policy.
* Ensuring office administration duties are given prompt attention in line with office standards to ensure a high quality and efficient service for the Headteacher and the Academy.
* Coordinate the administrative support for recruitment and selection processes for all staff
* Being the contact point when Leadership Team support is required in classrooms or in emergency situations involving students and/or staff.
* Working with the Headteacher to ensure effective lines of communication exist between the Academy, the Governing Body and the Trust, in particular the Executive Headteacher, Chair and Vice Chair.

For a full list of duties and responsibilities, please give me a call on (phone number removed).

What you'll need to succeed
Previous experience as a PA
Extensive knowledge of administration work
Ability to work under pressure and at a pace and to prioritise workload in order to meet deadlines
Ability to develop and maintain effective working relationships
Good written and verbal communication skills (including an excellent telephone manner)
Ability to communicate effectively with staff and external contacts at all levels
Ability to exercise discretion and maintain confidentiality
Highly developed organisational skills with the ability to multitask and meet multiple deadlines
Highly developed organisational skills with the ability to multitask and meet multiple deadlines
Ability to carry out detailed work whilst maintaining accuracy and attention to detail.

What you'll get in return
The opportunity to work in term time, reaping the benefits of school holidays with a competitive salary working alongside a well respected Senior Leadership team in Education.

This is a role based on a relationship between the PA and the Headteacher. This is very much a collaborative role.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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