JUNIOR PURCHASE LEDGER ASSISTANT

Recruiter
The Work People
Location
Ringmer
Posted
13 Jan 2019
Closes
31 Jan 2019
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
OVERALL PURPOSE OF JOB
To participate as part of a team to ensure the finance department deadlines are met effectively. Oversee the accurate and timely payment of suppliers in accordance to company policy and ensuring methodical daily, weekly and monthly reconciliations are carried out.
KEY RESPONSIBILITIES
* Processing incoming invoices and entering them on to the company’s account package.
* Checking supplier’s invoices against the company’s purchase orders.
* Check and reconcile supplier statements.
* Check and reconcile daily batch posting report.
* Liaise with suppliers on a regular basis, ensuring that any queries are dealt with in the required timescale.
* Ensuring all correct authorisations are gained prior to payment of supplier invoices.
* To participate in the smooth processing of all payable due via BACS, cheques and CHAP.
* Ordering of stationary & office provisions for the company.
* General administration including filing of purchase ledger invoices, credit notes and statements.
* Printing off customer invoices and credit notes daily and processing them through the folder and inserter machine.
* Collecting and franking the mail on a daily basis.
* Develop existing systems and processes in order to improve efficiency.
* Answering incoming telephone calls in to the accounts office.
* Communicate ideas for driving change management with the aim of improving the company’s internal processes.
* Actively safeguard against theft of company goods or property by being security conscious at all times.
* Take a pro-active approach in ensuring the health and safety of staff and customers, reporting and responding to any potential H & S concerns/issues.
* Perform any other reasonable duty as may be required by the company
* IT skills (decent typing speed
* Able to use Word/Excel
* Basic numeracy skills
* The ability to accurately enter data
BEST PRACTICE EXPECTATIONS
Strive at all times to maintain and develop productive and effective relationships with suppliers and customers. Develop effective relationships with staff to create a team work environment. Communicate all relevant key information across the business as appropriate. Ensure that all staff are treated with dignity and respect at all times. A clean, presentable appearance and courteous manner as an ambassador for the company.
MEASUREMENTS OF SUCCESS
Compliance with Legislation/Company/Health and Safety Procedures & Policies.(M) Records are accurate, organised and up to date. Supplier accounts not going on hold. Invoices being paid when they become due. All direct invoices in query for the month to go on by the 5th working day of the following month.
On the job training for the right candidate

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