Purchasing Administrator

£18000 - £22000 per annum
11 Jan 2019
08 Feb 2019
Recruitment Genius Ltd
Public Sector
Contract Type
Full Time
This company is a worldwide leader in providing information access and management solutions through print and electronic journal subscription services, online access research database development and production.

Main duties include:
- Supporting the continuations (series/standing orders) and purchasing workflow. To actively support continuations with responsibility for own set of series and publishers. To support the wider team with administrative tasks on an adhoc basis.
- Monitoring of mailboxes for new orders, claims and cancellations
- Monitoring of orders not recorded on the system
- Monitoring of aged stock
- Managing Pro-forma orders within a spreadsheet
- Liaising with colleagues from various teams on orders and updates
- To manage print and digital standing orders and online subscriptions
- To research, set-up and maintain series records on a database
- To establish and maintain standing orders with publishers
- To purchase on a timely basis (upon publication) series titles where standing orders cannot be published
- Chasing orders and updating system
- Any other associated tasks

Candidate skills and experience expectations:
- Degree level education (or equivalent)
- Knowledge and/or experience within a purchasing environment
- Knowledge of one or more European language (German, French, Spanish, Italian) desirable
- Knowledge of bibliographic data
- Knowledge of cataloguing rules (AARC2) and subject classifications (LC, DEWEY, NML)
- Experience of working with publishers, wholesalers and agents
- Must be able to communicate effectively to the highest level in writing and orally
- PC literate, excellent understanding of Microsoft, Word, Excel, Powerpoint.
- Attention to detail, working in a logical, methodical manner

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