Procurement Coordinator

Up to £20000 per annum
08 Jan 2019
05 Feb 2019
Recruitment Genius Ltd
Public Sector
Contract Type
Full Time
Procurement Coordinator
Department: Facilities & Estates Management
Location: Altrincham
Salary: £20,000 per annuum

This company, together with their other well known property group, specialise in property development, property lettings and property management - operating throughout the UK.

They are seeking a Procurement Coordinator who has the experience - or desire - to develop a procurement process to satisfy the needs of all stakeholders; such as employees, landlords and tenants.

Job Description:
To be responsible for ensuring a clear process for procuring and purchasing items is maintained and upheld within the needs of the client. A specific focus on developing the procurement process and a supplier database enhance the efficiency of the purchasing operation.

Job Role:
- Raise and receipting purchase orders for all goods and services.
- Build an ongoing supplier database ensuring best value.
- Place orders for new and existing operations personnel with external suppliers, via websites and company purchasing system
- Check invoices for services against operational records to ensure changes are valid and accurate.
- Provide general office support including photocopying, filing, typing letters and agendas, scanning, archiving, post and dealing with telephone queries.
- Raise invoices queries with suppliers.
- Arrange travel and accommodation as required.
- Respond to and resolve all types of enquiries and problems, judging when to pass complex queries on to or involve others.
- Place orders for all other purchasing from approved suppliers, as requested by operations personnel, via websites and company purchasing system.
- Compile the relevant documentation for all new, temporary and amended operational customer contacts.
- Maintain/report on catalogues on the system to ensure they are the latest version.
- Run reports on the system to monitor purchase order compliance.
- Support suppliers using the system for any order/invoice queries.

Key Skills
- Well organised with a high level of attention to detail
- Able to self-manage, multi-task and prioritise workload
- Proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and outlook
- Able to communicate proficiently and professionally both in writing and orally
- Able to work as part of a team but equally comfortable working alone
- Flexible in approach
- Applies discretion and confidentiality in all matters
- Excellent relationship building skills, both internally and externally, at all levels

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