Facilities Management Assistant

Up to £20000 per annum
08 Jan 2019
05 Feb 2019
Recruitment Genius Ltd
Public Sector
Contract Type
Full Time
Facilities Management Assistant
Department: Facilities & Estates Management
Location: Altrincham
Desired Qualifications: IOSH
Salary: £20,000 per annuum

This company, together with their other well known property group, specialise in property development, property lettings and property management - operating throughout the UK.

They are seeking a Facilities Management Assistant who has the experience - or desire - to work within a rapidly expanding Facilities Management organisation.

Job Description:
To work alongside the Facilities Management team to ensure the properties serviced are kept to the required legal and company standards.

Job Role:
- To deliver, on a multi-site portfolio, the agreed service, strategy and business plan with the teams.
- To develop and maintain a positive image of the buildings and its location
- To monitor all activities relating to the site(s), reporting and acting as appropriate
- Regular inspections of the building fabric
- To work in conjunction with the team to ensure a maintenance and repair programme is in place
- To assist compiling maintenance records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action, which may be required
- To liaise with tenants and deal with any operational queries they might have
- To assist with Health and Safety compliance on site, and maintaining records
- To assist with Environmental management on site in compliance with policy and procedure
- To assist with fire and other safety evacuations and assisting with producing an emergency plan
- To ensure the property achieves the KPIs set by the Estates/FM, in conjunction with key stakeholders
- To assist managing work programmes on site, acting as the liaison point for all parties involved
- To produce regular reports for the FM managers and SMT team, as required
- Ensure procurement is carried out in line with company policy
- Understanding of key issues to be noted on property inspections
- To oversee the day to day maintenance of properties across the portfolio including but not limited to: Cleaning, Painting, Plumbing, Statutory testing Contractor Management, permits to work etc
- Occasional out of hours working patterns may be required.

Key Skills
- Knowledge of how to build and maintain Tenant/Customer relationships
- Knowledge of how to build and maintain supplier relationships
- Knowledge of key issues to be noted on property inspections
- Knowledge and use industry/specific IT applications
- Be able to specify services, tender contracts and assist selecting service providers
- Understand and apply all procedures relating to on-site work activities
- Contribute to the team business plan/strategy
- Able to plan and manage own workload
- Able to work as part of the team, supporting colleagues across the business
- Constantly updating knowledge of legislation relating to property management
- Punctual timekeeping and attendance

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