Finance Billing Coordinator

KennedyPearce Consulting
14 May 2017
13 Jun 2017
Contract Type
Full Time

KennedyPearce are recruiting for an Accounts Billing Coordinator on behalf of a private aviation company based in the City of London. Our client is the world's leading global business aviation company, providing exceptional standards of quality, style and service. The Finance team is looking for a Billing Coordinator to manage the end-to-end billing process for a dedicated group of Program clients.

Your responsibilities will include:

  • Reviewing flight activity on a daily basis
  • Producing accurate customer invoices, ensuring alignment with the customer contract and any special terms
  • Calculating and adding any additional charges or notes to the invoices
  • Working with the Program sales team to review and approve any unusual invoices before sending out to customers
  • Ensuring that all customer balances for cash and hours flown are maintained and accurate, incorporating cash receipts and invoices
  • Monitoring customer balances, incorporating flights not yet billed, and informing Customer Services when a customer nears the minimum balance required to continue flying
  • Generate and send out customer statement, sending initial chaser emails as required
  • Responding to customer queries regarding invoices and working with Sales to resolve issues as required
  • Creating reports on flying activity and other statistics
  • Reporting differences between estimated and actual billing

You will also need:

  • You'll use your impeccable eye for detail and prior experience of interpreting complex client contracts to ensure that all invoices have been calculated accurately
  • Prior experience of reconciliation, in order to reconcile information from our in-house client system with our accounting system, SAP. Familiarity with SAP will be useful but is not essential
  • Intermediate/Advanced Excel skills are essential, including capability with pivot tables, v-lookups and formulas

As this role will be predominately working with the US market, the role will require a shift pattern around 12pm-8pm, Monday - Friday.