Accounts Administrator

40 Plus Recruitment Ltd
14 May 2017
13 Jun 2017
Contract Type
Full Time

Our client requires an Accounts Administrator which is a standalone position based within a busy sales & operations office. This person will take responsibility for our debtor's list and will be carrying out daily, weekly and monthly purchase ledger tasks to a deadline. It is a varied role, with multiple tasks across the accounts function. A bookkeeping/accountancy qualification would be ideal however candidates that are qualified by experience will also be considered.

This is a busy role within a process driven accounts department, so you will be matching, coding & processing purchase ledger invoices in keeping with procedure.

The company use Access Dimensions accounting software, and experience of this would be helpful.

Hours of work are Monday to Friday 9 am to 5:30 pm.

Alongside the salary with this position the company also offers a company bonus paid monthly based on sales achieved which can equate to around 5 % of the annual salary, discretionary Christmas bonus and Stakeholder pension.

Main Responsibilities

  • Post customer receipts received via bank transfer, cheque & credit card
  • Allocating accounts, pro-actively investigate differences
  • Banking cheques
  • Dealing with customer account queries
  • Correspond with customers regarding overdue accounts
  • Update our accounts software with confirmed payment dates, releasing held accounts
  • Liaising with the Order Fulfilment & Sales Teams regarding held orders
  • Chase debtors, via email & telephone
  • Handling invoice queries & investigating with the Order Fulfilment Team
  • Weekly reporting
  • Matching goods received notes with supplier invoices
  • Pro-actively investigating differences regarding quantities & prices
  • Processing purchase ledger invoices
  • Reconcile supplier statements & managing queries
  • Producing weekly & monthly supplier payment runs
  • Purchase ledger administration duties
  • Process company credit card statements
  • Open post & distribute daily
  • Produce & send monthly customer statements and deal with queries
  • Petty cash management & reporting

Key Requirements

  • Experience - worked in an SME environment within a similar role
  • Previous use of Access Dimension accounts software would be advantageous
  • Technical - QBE or a qualification in bookkeeping or accounting
  • Professional demeanour and attitude, outgoing and friendly
  • Organised, focussed, confident, honest
  • Excellent telephone manner - be comfortable using the telephone as a proactive tool
  • Good computer skills
  • Effective written and oral communication skills - to maintain sound relationships with customers, sales partners and colleagues