Reed Specialist Recruitment
14 May 2017
13 Jun 2017
Contract Type
Full Time

Job title: Administrator

Department: Client Accounts Company: Reed Specialist Recruitment (RSR)

Salary: £21,000 plus up to £150 per quarter in performance related bonusReporting to: Client Accounts Billing Supervisor Base location: Raynes Park, London SW20

Contract: 12 months fixed term contract

Reed Specialist Recruitment: Reed Specialist Recruitment (RSR) is the largest part of the Reed Global Group (, which also includes Europe’s biggest jobsite - ; one of the world’s leading Welfare To Work providers - Reed In Partnership; and the UK’s leading training provider - Reed Learning.

Operating since 1960, Reed is one of the best known names in the recruitment industry because people trust us to deliver world class recruitment solutions. Reed has more than 3,000 permanent employees working across 425 business units in 180 locations worldwide, including Europe, the Middle East and Asia Pacific.

We currently have a rare and exciting opportunity for someone currently studying towards their AAT, or someone who is studying towards a different accounting qualification, to join this established team within Reed’s central support functions. We will help to support you to grow and learn in a hands on environment.

The Role:

The purpose of the Administrator is to process the daily Corporate Purchasing Card (CPC) transactions along with maintaining and reconciling against payments received. Maintaining the WIP REF process and Invoicing Support Supplier Invoices

Key Accountabilities:

  • Process Credit Card Payments on ITS Software
  • Maintain the CPC and PDQ Payment Control Spreadsheet
  • Create spreadsheets and reports of billed data to send to clients (CANON)
  • Telephone queries relating to CPC issues and Processes
  • Run the WIP REF report and distribute to Credit Control
  • Complete WIPREF updates on RIMS (Reed Invoicing System) and end of week exit process
  • Complete WIPREF spreadsheet in excel to compile results reported to Directors
  • Invoice and send for Payment Support Supplier Invoices
  • Submitting client invoices on the Tradex web portal
  • Submitting client invoices on the Coupa web portal

The Person:

The ideal candidate will be educated to at least GCSE level or equivalent, with a minimum of a 'C' grade in both Math's and English. They will need to be computer literate in Word, Excel and Email, and will have the ability to adapt to new software packages and processes.

The ideal candidate will also have excellent communication skills who can communicate effectively with both internal and external stakeholders via email and telephone. They will also be able to follow set processes and guidelines, and understand the impact on the wider business should these processes not be adhered to. We are ideally also looking for someone with experience as a sales ledger.

Join Reed Specialist Recruitment - Our Brand, Our People, Your Career

All job offers are subject to satisfactory references and compliance with vetting requirements applicable to the job role. Reed Specialist Recruitment is an equal opportunities employer. We aim to ensure that no candidate or employee receives less favourable treatment on the grounds of gender, race, disability, sexual orientation, religion or belief, age, gender reassignment, marital or civil partnership status, pregnancy or maternity. We offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria.