PA and Office Manager

12 May 2017
10 Jun 2017
Contract Type
Full Time

We have a meaty role for a PA and Office Manager in a well-known Investment Management Firm, based in lovely offices in Central London paying up to £25K DOE. 50% of the role is supporting 2 partners as a private PA and the other 50% is Office Manager. Great benefits include lunch cooked by an in-house chef every day as well as access to the company gym.

The PA role is supporting two partners with managing every element of their personal lives;

  • organising holidays
  • parties and shopping, birthday/Christmas presents
  • correspondence and general errands,
  • organise quarterly payments and correspondence with Nannytax
  • liaising with schools
  • managing household contracts and bills, car maintenance
  • phone bills and upgrades,
  • wine auctions and deliveries,
  • booking lunches and appointments,
  • Organising diaries among many other things.

The role of Office Manager consists of:

  • Supporting the CFO/COO by collating invoices to be paid.
  • Oversee the renewal and negotiation of contracts such as Toshiba printers, office stationery and supplies, storage of office documents, cleaning etc.
  • Arranging travel for the marketing team, booking hotels and flights.
  • Organising office parties summer, Christmas and partners' suppers.
  • Greeting external guests and setting up meeting rooms.
  • Responsible for Petty Cash
  • Ordering stationery and other goods including Westminster council bin bags
  • Liaising with building manager
  • Handling anything to do with the office.


  • Personable, enthusiastic individual with a keen eye for detail
  • Highly organised and able to prioritise
  • Efficient with all tasks
  • Well-spoken with excellent telephone manner
  • Previously office/admin experience for either a first time or second jobber
  • Extremely competent on Microsoft Outlook and Excel

The firm currently employs approximately 30 people and exudes a relaxed, smart/casual vibe. There is a chef that supplies delicious lunch every day as well as a small gym! If you think you are a suitable candidate for the PA and Office Manager role, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 16 years' experience recruiting for both creative and corporate industries and would love to help with your search!