Senior Takings Clerk

Page Personnel Finance
11 May 2017
10 Jun 2017
Contract Type
Full Time

Responsibility for ensuring the timely, accurate and efficient processing of all daily takings information

Client Details

My client is a rapidly expanding organisation in central Bath


Responsible for

  • Line management tasks of a team of takings clerk, directly their work and making sure they are trained, and performing to the correct standard
  • Receiving, reconciling and posting the daily takings information onto the system
  • Ensuring the accurate reconciling and posting of all the daily takings information onto the system for all Group
  • Ensuring new client BACs into the Bank are sent daily to the surgeries to mark off on their system and physical back up is requested same day to show marked off
  • Ensuring all queries are followed up daily with the individual surgeries and the relevant Assistant Management Accountant Banking to resolve as necessary, with no outstanding bank queries
  • Ensuring the Takings team maintain an up to date list of contacts for all specific tasks
  • Ensuring the daily posting of all identified BACS payments received, and the accurate reconciliation of BACs Control on a monthly basis with no unresolved items >15 days left on BACs control
  • Ensuring on an ongoing basis that no items >60 days are left on Takings Differences Control
  • Ensuring the reconciliation of the month-end Takings position for 90% of all surgery groups by WD2 and 100% by WD3, with no differences left unresolved at month end over 3 days old
  • Ensuring the accurate reconciliation of the Non-PMS Sales Ledger, BACs Control, Takings Differences Control, Petty Cash and Till Float Balance Sheet accounts by WD7 and sign off by the FC by WD8 on a monthly basis
  • Ensuring all credit card receipts are reconciled to statements and petty cash receipts are reconciled to spend and all posted onto the system by end WD4 on a monthly basis. The HSBC supplier account is reconciled and tidy by WD7 every month. Ensuring all no credit card receipts received incidences are tracked and are escalated to BSM in line with company policy
  • Ensuring no unauthorised unbanked cash over 3 days old
  • Ensuring no BACs posted to pre-completion BACs after completion accounts signed off and journal posted
  • Ensuring unmatched items in the bank are held in the Bank or BACs Control and queried daily. There are no unmatched items over 4 days old that have not been escalated.
  • Ensuring unreconciled cashbook items not in the bank are held in Takings Control and are unreconciled items on the Bank.
  • Acquiring an in-depth knowledge of the end to end Takings process. Suggesting efficiency and reporting improvements where appropriate, encouraging them from the Takings team and getting them approved by the FD


  • Studying or completed AAT (or similar) qualification
  • Able to work to a high degree of accuracy
  • Confident of dealing with a high volume workload
  • Effective communicator, confident dealing with multiple sites in a calm, friendly and efficient manner whatever the circumstances
  • Proven ability to meet deadlines
  • Excellent IT skills - including intermediate Excel
  • A questioning mind, constantly looking for where improvements can be made

Job Offer

Basic salary of £20,000 plus study support and 25 days holiday