Legal PA - Finance

Owen Reed
11 May 2017
10 Jun 2017
Contract Type
Full Time
Legal PA - Finance
Hours 9.30am - 5.30pm

Owen Reed are recruiting for a Legal PA role working for an international law firm based close to Liverpool Street Station.  Our client is looking for an experienced Legal PA to join the finance team.  The Legal PA must be proactive and keen to get involved and stuck in.  The Legal PA must show exceptional levels of initiative, organisational skills and client focus are key requirements for delivering high quality work within expected time frames and in a fast paced legal environment.  The Legal PA will report directly to the Team Leader.

Main responsibilities of the Legal PA: 
Regular practice planning with lawyers to review client work activities and requirements including managing lawyers' Outlook and calendar
Creating, amending and formatting documents from varied formats, delegating work appropriate to Document Production, and agreeing timeframes
Preparing and printing documents and researching client information for presentations, papers, reports, client events or meetings, utilising Team Assistants or Reprographics
Responding to lawyers' emails or meeting requests, arranging meetings, booking equipment, restaurant or conference facilities
Dealing with internal and external clients, building effective working relationships, and using initiative to route / prioritise requests and action / draft responses in order to answer queries or reduce volume
Coordinating the billing process and financial reporting, assisting lawyers by running reports, inputting time, updating narratives and producing draft bills for partner approval or amendment
Preparing and drafting simple client communications or agendas, ensuring accuracy and completeness
Preparing client packs including animated or graphical presentations, pitches, CVs, and printing or amending data
Updating client information, mailing lists and databases within Outlook, Excel or Interaction
People related administration tasks ie support at appraisal time / mid year check-ins
Processing and assisting with administrative requirements such as expense claims, lawyers qualifications or learning records
Assisting with client file opening and related processes