Purchasing Manager

FRS Limited
11 May 2017
09 Jun 2017
Contract Type
Full Time

Purchasing Manager

Basic £40000 DOE plus KPI Bonus Full time

9am-5am, with half an hour break for lunch

37 ½ hours per week Benefits 25 days of holiday entitlement plus bank/public holidays, in total 33 days

Probationary period - 3 months, after which candidate will be assessed and his/her employment will be confirmed as permanent

Contributory Pension Scheme up to 5% (on completion probationary period), Death in Service Benefit (on completion probationary period), Private Health Insurance (on completion probationary period), Attendance Bonus Scheme (on completion probationary period)

We are looking to recruit a high calibre qualified Purchasing Manager with demonstrable skills and experience in a similar role in a manufacturing environment.


  • We are seeking an experienced Purchasing Manager for the UK based office in central Buckinghamshire to manage and develop international purchasing activities across the business, planning and forecasting multi-currency products globally
  • Main requirements for the role:
  • Management experience
  • Commercial acumen
  • Technical ability
  • Previous CRM experience
  • Customer Service experience
  • Organisational skills
  • Experience in multiple roles and disciplines


The role requires a qualified individual capable of maintaining and improving the current purchasing structure by developing the supplier base, implementing supplier contracts, driving cost-down negotiations and UK and overseas supplier visits for compliance with ISO Standards

  • A key focus will be to ensure products, material and services are delivered on-time in full by analysing data, forecasts and utilising planning spreadsheet alongside the current ERP system
  • Development of the ERP system, processes and housekeeping to improve information integrity and accuracy will be essential
  • Ensuring best use of the CRM to record supplier information and store important documents is required
  • Manage the ICT function to provide structure to activities and to prioritise and develop services to the business
  • Strong managerial skills are required with the ability to manage a small technical and nontechnical team, leading and motivating staff to ensure effective supplier and interdepartmental relationships are created and maintained
  • Ensuring all departmental responsibilities are fulfilled and all business purchasing activities are facilitated and completed in line with procedures and deadlines
  • The ability to meet agreed organisational and operational objectives, providing structured reporting when required
  • Seek continual improvement and develop staff and processes to meet business requirements

Reports: Reporting to the Managing Director

  • Direct Reports
  • Purchasing Clerk
  • ICT Technician Indirect Reports
  • None Responsibilities & Accountabilities
  • Develop the use of both ERP and CRM systems implementing appropriate system reporting
  • Ensure products and services are delivered OTIF at the best possible cost Instigate cost-down discussions with suppliers and negotiate the best possible deal for the company
  • Ensure suppliers accept and comply with Ethical Sourcing Policy
  • Ensure material and product planning is developed to best utilise transportation costs whilst considering space constraints
  • Monitor and ensure transportation costs and associated materials are controlled for both incoming and outgoing deliveries
  • Prioritise departmental resources and activities to support both suppliers and internal customers
  • Ensure all processes currently in place for purchasing and ICT are adhered to
  • Develop, document and implement improved departmental processes and procedures where appropriate
  • Identify and implement strategies to improve the quality of service and departmental productivity • Ensure ongoing staff development through product, software and procedural training
  • Evaluate and manage staff performance
  • Provide departmental reporting to the senior management team
  • Liaise with the senior management team to support and implement growth strategies

Key Relationships

  • Internal
  • External
  • Category Product Managers, Engineering & Quality, Facilities & Logistics, Accounts, Client Services, Senior Management Team, Suppliers and service providers

Key Objectives & Targets

  • To streamline and improve the current planning process
  • To develop supplier negotiations to achieve improved services and cost-down To ensure supplier compliance with standards and policies
  • To ensure best use of currencies in a fluctuating market
  • To support departments through the ordering process and ICT services to ensure structure and discipline in order to provide the best possible service
  • To champion the use, structure and housekeeping of the ERP system
  • To plan and manage departmental training to ensure continuous improvement To set and manage departmental KPI’s
  • Communicate effectively and proficiently with suppliers and across the business
  • Ensure accuracy and completeness of work and reporting
  • Ensure all activities comply with regulatory and Company requirements

Key Competencies & Requirements

  • Demonstrable managerial experience in a similar role within a manufacturing SME
  • Suitable purchasing qualifications required
  • Long-term product planning experience required
  • In-depth ERP experience essential, ideally 'Exchequer’
  • CRM user experience preferable but not essential
  • Technically minded and able to get involve in detail
  • Commercially focused and a decision maker
  • Strong management and motivational skills
  • Excellent communication skills
  • The ability to multitask and flexibility is necessary
  • Good organisational skills and the ability to set and achieve targets and deadlines is essential
  • Computer literate with advance knowledge of Microsoft Excel, Outlook, Word, PowerPoint are required
  • An understanding of ICT systems, services and support functions is desirable but not essential