Headmasters PA

11 May 2017
09 Jun 2017
Contract Type
Full Time
Reed are currently working alongside one of our South East London schools to recruit a Headmasters PA.

The schools is grounded in the vibrancy of its South London setting and they celebrate the opportunities afforded to them by being located in such a diverse environment, allowing for all manner of views, opinions and styles. 

They embellish the values embodied by school, using the life of that great polymath to guide their own educational narrative. they encourage creativity and innovation and want their pupils to embrace the richness of a broad education, whilst not forsaking the importance of rigour and depth of achievement.

This is a full-time year round post working 35 hours per week.
Hours are normally 0830 - 1630 Monday to Friday. Due to the nature of this role, a
degree of flexibility is essential to ensure the Headmaster has the level of support that is required.
Attendance at staff training days, open days and key marketing events is essential.

20 days per annum, (rising to 25 days in the holiday year following completion of 3 years’ service) plus bank holidays.

This role offers a suitably qualified and experienced candidate the opportunity to join the support team at the heart of a leading Independent South London school. Working closely with a dedicated team of colleagues, who support the school’s activities, you will provide the Headmaster with the appropriate level of support associated with that of an experienced Personal Assistant.

Candidates must be highly organised, have the ability to work independently to plan, prioritise, multitask and work to deadlines. The ability to draft accurate, well-presented letters, reports and other documents as required by the Headmaster is essential. Given the status and position within the College, it is especially important that the highest degree of confidentiality, diplomacy and tact is maintained at all times.

The primary responsibilities, rather than an exhaustive list of the duties of the position, are outlined below. These responsibilities are subject to review and modification.

Routine tasks will require you to:
Maintain the Headmaster’s diary and prepare in advance, lists of appointments and tasks with
appropriate paperwork for daily, weekly, termly and annual planning
Prepare the Headmaster’s reports and associated papers for Governor’s meetings
Make arrangements for and manage the Headmaster’s events and meetings (including travel)
Prepare/proofread the Headmaster’s correspondence, speeches, newsletters from notes or
Proofread all documents published under the Headmaster’s signature
Prepare presentations for assembly, staff training days, prize giving etc. using the appropriate
software with support as required from other members of the administration team.
Assist the Headmaster with management of incoming and outgoing electronic mail and
Prepare agendas and papers for meetings and distribute in a timely manner.
Draft references for staff (with the assistance of the Head of Human Resources), pupils and former pupils as required
Manage telephone communication and respond appropriately on behalf of the Headmaster
where possible, within authorised levels of knowledge.
Handle complaints both orally and in writing
Prepare inspection documentation as required (with the assistance of other key members of staff)
Maintain an accurate electronic and paper filing system
Manage the expectations of all school stakeholders, whilst providing the highest level of client
service to ensure the College brand is maintained

General Responsibilities:
To undertake any training and development for the better fulfilment of the role
To undertake any ad hoc duties or projects as requested
To undertake any other duties and responsibilities as determined by the Headmaster

Excellent A Level or Vocational Qualifications and a good general education.
Previous experience in a role supporting a CEO/Company Director or
another senior level post.
Advanced user of all Microsoft Office systems.
Ability to demonstrate previous Personal Assistant experience in a confidential, fast paced environment showing excellent organisational skills.E.g. diary management, forward planning and meeting coordination.
Experienced in the use of databases, with the ability to enter information
accurately and extract for reporting purposes
Ability to work under pressure, maintaining a sense of perspective
Accuracy and close attention to detail
Well organised and able to multitask

Educated to degree level
Typing qualification
Experience in the education sector, particularly an independent school