Mechanical Contracts Manager

Options Resourcing Ltd
10 May 2017
09 Jun 2017
Contract Type
Full Time
Mechanical Contract Manager- Poole- £50-60k


To set up and manage mechanical contracts with the aim of achieving profitable contracts, in budget and to the required standards. To lead your mechanical installation teams, and be responsible for communicating business and contract objectives to all members of the team and ensuring Company procedures are followed. The Contract Manager will report to the Contracts Director.

Short-Term Planning & Monitoring:
- Agree contract and labour programmes with the Directors
- Monitor progress of the projects and update programme accordingly and communicate
programme and subsequent changes to all affected parties
- Intervene and agree action plans to recover delays where possible
- Ensure timely request for the delivery of all information that is on the programme critical
- Identify variations to contract that may impact the programme


- Develop relationship with suppliers and arrange discounts / contract support etc
- Arrange for the timely delivery of materials
- Company ordering procedure must be adhered to
- When sub-contractors are needed - ensure enquiries and/or tender packages are sent to
sub-contractors and suppliers so that orders can be placed in time to meet the programme
- Sub-contractors must provide a completed PQQ and be fully approved before sub-contract
orders can be placed


- Ensure all variations are submitted on time with all supporting paperwork
- Ensure all orders are entered on the Contract Order Book
- Use financial tracking system
- Prepare monthly cashflow forecasts for each project
- Prepare Financial Tracker for review every month
- Ensure weekly reporting of labour activity on site
- Ensure all in-coming invoices or applications for payment from suppliers and sub-contractors
are checked and signed off to release payment on time
- Ensure all time-sheets and expense claims are checked and signed off on time
- Compile, submit and negotiate agreement of the contract final account

Client Relations & Liaison:

- Attend Project Launch meeting when project is ready for handover
- Arrange for Rentec banners/site boards to be displayed wherever possible
- Represent the company at site meetings
- Take and distribute meeting minutes when it is agreed it is the Company's responsibility to do so
- Maintain a flow of timely information to the client with regard to progress and cost
- Obtain agreement to variations
- Justify and obtain formal agreement of unavoidable delays to avoid penalty clause claims
- Resolve any client-related issues or disputes referred by Site Managers
- Receive client instructions and communicate them to all affected personnel
- Arrange commissioning and ensure paperwork is correct
- Where required, ensure MCS Registration is completed on time for the application of the
Feed-in Tariff or Renewable Heat Incentive
- Where required, provide assistance to client/end user in applying for the Feed-in Tariff or
Renewable Heat Incentive
- On completion and handover, oversee the compilation of the O&M Manual for the contract
containing all relevant information, user instructions and guarantees and arrange for its delivery to the client in the requested format
- On successful completion, request testimonials where possible
- Take photographs of completed projects for marketing purposes
- Assist the Directors in arranging and hosting promotional events and corporate

Operations and Workforce Management:

- Monitor organisation and methods to ensure maximum efficiency
- Set common operational standards throughout sites
- Ensure that an adequate workforce is available to enable the completion of contract to
programme, whilst minimising payroll costs
- Hold regular progress review meetings and review labour requirements
- Ensure all personnel recruitment and induction procedures are completed to ensure
compliance with relevant legislation, eg Right to Work, Inland Revenue Construction Industry Scheme, Health & Safety at Work etc.
- Liaise with sub-contracted trades to ensure good relations are maintained and our
performance requirements are clearly communicated
- Review sub-contractor performance on completion of contracts, giving feedback to Directors
where appropriate

Quality Control and Compliance:

- Monitor methods and output to ensure that the required quality standards are achieved at
minimum cost and that the requirement for snagging is minimised
- Agree snagging list with client
- Communicate snagging list to all affected parties, monitor for timely completion and obtain
client sign-off
- Monitor contract to ensure compliance with Building Regs and any other prevailing

Health & Safety Compliance:

- Ensure RAMs are adequate and signed by every member of the installation teams and a
signed copy is kept in the Office Contract H&S File. Monitor and update the RAMS
throughout the project and ensure that all operatives sign each time there is an amendment
- Attend regular RISC (Review and Instigate Safety & Care) Meetings to discuss health & safety
and environmental matters with Directors and other Contract Managers
- Monitor site practices and routines to ensure compliance with relevant legislation and
regulations, including the Company H&S Policy, to minimise the likelihood of accidents
- Ensure training needs are identified and request additional training as necessary


- Carry out such other duties as are consistent with the job-holders knowledge and skills and
are necessary for the satisfactory completion of contracts or for attainment of the goals of the business

Please call or email or apply online