Accounts Payable Manager

Recruiter
Wiser Digital
Location
London
Salary
26000.0000
Posted
09 May 2017
Closes
08 Jun 2017
Sector
Accountancy
Contract Type
Permanent
Hours
Part Time

Our client is a leading luxury fashion brand based in Central London, seeking a prospective APM, that loves fashion...

OVERALL PURPOSE:

  • Code and input invoices accurately to accounting system and ensure all supplier accounts are reconciled.
  • Prepare and process pay run to ensure suppliers paid within credit terms or agreed company policy.
  • Develop and maintain effective working relationships throughout all areas of the business and with suppliers.
  • Manage the Accounts Payable function within business deadlines and to expected business standards.
  • Develop Accounts Payable processes to improve efficiencies.

RESPONSIBILITIES:

Processing

  • Code and input invoices and credit notes onto accounting system.
  • Prepare payment runs, print BACS reports and attach relevant invoices for authorisation and/or signature.
  • Input payment information to accounting system.
  • Input all direct debit, CHAPS, manual cheque payments and related bank charges weekly.
  • Manage and update Standing Orders and Direct Debit instructions.
  • Process bank charges and foreign transactions relating to all bank transfers.

Reporting

  • Maintain an accurate invoice distribution list including reasons for invoices on query.
  • Print proposed payment reports and highlight those invoices, which are eligible for payment. Ensure discounts are taken wherever possible.
  • Supply information & reports to auditors as & when instructed.

Administration

  • Ensure the list of authorised signatories is kept up to date
  • Supply information & reports to auditors as & when instructed.
  • Ensure procedures manual is continually updated for tasks which you are responsible for.

Systems Maintenance & Development

  • Be a key player in accounting system developments relating to AP e.g. electronic authorisation, PO module; as decided by senior management.
  • Be proactive in improving Accounts Payable processes including development of KPIs

Reconciliations

  • Reconcile supplier statements to confirm accuracy of accounts payable ledger.
  • Reconciliation of Other Creditors addressing any outstanding payments to be made.

Analysis

  • Review aged creditor report, investigate any overdue accounts and prepare an outstanding listings report to be distributed to all department heads for further follow up then update this for review with line manager.

Team Management

  • Manage activities and develop skills of Part Time Accounts Assistant(s).

Other

  • To be fully aware of and adhere to all Health & Safety and Fire procedures
  • To adhere to all company policies and procedures, and to ask if you are unsure about any of them.
  • To be fully aware of the overall goals and objectives of your department and the Company, thereby maximising the role you play in ensuring the continued success of Company.
  • To bring to the attention of Management any concerns you may have, in relation to the safety of the business, its employees or third parties.

COMPETENCIES:

  • Proven accurate and quick data input abilities
  • Strong understanding of Accounts Payable function and process
  • Intermediate Excel skills
  • Excellent organisational skills and process management
  • Approachability
  • Attentive to detail
  • Adaptability
  • Questioning and Informing
  • Good Customer Service skills (for internal and external customers)

Benefits:

Healthcare, pension, upto 30% of designer brands, brand new offices!