Procurement and Commercial Coordinator

Clark James
09 May 2017
08 Jun 2017
Contract Type
Full Time

Clark James is pleased to be working a leading provider of bespoke engineering and technology solutions to major infrastructure companies across the world, to countries including the UK, USA, Australia and Canada. Our client provide asset mapping, modeling and engineering solutions using a range of data capturing methods including LiDAR, photography and other remotely sensed data.

About the role

Our client are seeking an experienced coordinator to support their growing Commercial Operations and Procurement function. The role will suit someone looking to utilise their experience and support the business in developing & maintaining commercial best practice, process efficiency and procurement/contract management.

Accountabilities & Responsibilities

  • Maintain accurate and concise communication with Commercial Manager on day-to-day key accounts/contract activity
  • Administer and manage key account contracts to ensure contractual obligations are met and risks are identified
  • Work with the Commercial Manager and Senior Project Manager to review and administer the process planning and implementation for Long Term Service Contracts/Agreements
  • Assist in the identification of commercial opportunities throughout the project lifecycle, through working closely with Commercial & Senior Project Manager
  • Person In Charge for a Key Supplier agreement including administration of contract terms and conditions, raising call off’s against established terms to facilitate client access
  • Review and administer ways to improve internal procurement and buying of services by:

o Supplier registration and vendor approval processes

o Vendor benchmarking (with regional considerations)

o Work with the company stakeholders to ensure clarity and compliance

  • Produce short form supplier and sub-contractor agreements and terms and conditions
  • Ensure contract administration tasks are kept in line with required contract KPI’s
  • Identify and document contract changes and variation instructions
  • Maintain client liaison and communicate project information to internal stakeholders
  • Invoice, project budget and cost analysis (as required)
  • Advise and administer process modifications and changes as the business needs change
  • Share knowledge on utility mind-sets and general commercial experience (as required)
  • Attend, chair and sett agendas for internal and external meetings (as required)

Essential criteria

  • Minimum 3 years’ experience working at coordinator level within Commercial and/or Procurement function
  • Good level of knowledge regarding contractual formation and contract management within a utilities industry (or can demonstrates transferable experiences)
  • Experience in supporting and coordinating customer and supplier meetings
  • Ability to negotiate (or work as a team member for negotiating) client contracts
  • Ability to challenge suppliers to maintain best price and service
  • Ability to communicate at all levels within the organisation, both in verbal and written forms
  • Work in a calm and professional manner under pressure