Legal Secretary - Real Estate

Owen Reed
09 May 2017
07 Jun 2017
Contract Type
Full Time
Legal Secretary - Real Estate

Owen Reed are recruiting for a International Law Firm. We are seeking to recruit a Legal Secretary within the Real Estate team.  The Legal Secretary will provide support to around 4 fee earners. The team currently comprises around 33 solicitors, 7 paralegals and 8 secretaries. Working as part of a team, you will be required to provide an excellent standard of secretarial support to the Real Estate team.

Core responsibilities
• Prepare correspondence and documents from digital dictation
• Amending and formatting documents e.g. leases and agreements
• Effective prioritisation of tasks whilst managing a full workload
• Effectively work with fee earners and secretarial team members 
• File, archive, photocopy, scan and fax documents as and when required
• Ensure that client contact information is kept up to date
• Maintain a level of individual knowledge required for the role
• Help maintain a clean office and clear desk
• Open and close files
• Book client and internal meetings
• Answer and make telephone calls
• Assist with the booking of travel arrangements
• Handle confidential information in line with the firm’s data security protocols
• Creating project bibles
• Liaise and build relationships as appropriate with clients and their support staff

Key skills

• Previous secretarial experience within a legal/professional services environment, ideally within a Real Estate team is preferred (however not essential) with a minimum typing speed of 65wpm
• Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
• A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
• Must have good IT skills, particularly in Microsoft packages
• An excellent eye for detail with a concern for quality and accuracy
• A focused client service approach is essential
• Team oriented and collaborative with a flexible, can do attitude
• Ability to communicate clearly and concisely orally and in writing
• Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently