Senior Associate- Banking administration

08 May 2017
07 Jun 2017
Contract Type
Full Time

We are currently hiring for a Senior Associate - General Banking & Administration for one of our Clients to be based at London.

Our client is an International Public Sector banking and financial services company.

Job Purpose:

To provide complete secretarial and administration assistance to (i) the Regional Head (ii) CEO and (iii)GB & Admin department. To provide secretarial and admin assistance to Head - General Banking and Administration, and admin support to any other department in exigencies.

Area of Responsibility:

Arranging & Managing Meetings:-

  • Co-ordinate and organize meetings, conferences with business clients, Senior Executives BMs/Heads of Departments etc.
  • Collate and distribute documents prior to meetings.
  • Ensure that all materials for meetings are prepared in a timely manner.
  • Accurate dictation and note taking at meetings as required.
  • Prepare & distribute minutes of meetings.
  • Arrange refreshments for meetings.
  • Devise an efficient sytem for tracking of Action points

Diary Management:-

  • Responsible for the management of the RH’s diary, CEO’s diary (when required) and any other Head’s diary and schedule appointments and keep diaries constantly up-to-date with contact details.

Travel Management:-

  • Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc.
  • Assist with travel for non-staff-members and arrange for visas, as and when required.

Office & General Management:-

  • Produce purchase orders, payment requests and stationery request as and when required.
  • Implement and maintain an efficient filing system for the RH, CEO and GB and ADMIN.
  • Support to Facilities Manager with all banks residential property matters i:e bills/filing/Fixed assests etc.
  • First point of contact for any telephone enquiries, ensuring all messages are forwarded promptly and efficiently.
  • Work with other members of the team, providing support where necessary.
  • Coordination of all department activities (including team attendance records and
  • escalation of all delayed SLA and DO activities to Head GB and ADMIN department.
  • Helps efficient Office Hospitality and workflow management.
  • Absence cover for Regional Head’s Secretary and CEO’s secretary.
  • Assisting Marketing Department as on when required.Assist Assitant Manager as on when required. Process expats bills.
  • Assist Assitant Manager as on when required. Process expats bills.

Post and Emails:-

  • To manage emails and attend to correspondence and emails in a prompt and efficient manner.
  • To regularly review emails and post by referring to the relevant parties as appropriate.

Relationship Management:-

  • Maintaining and establishing contacts for RH, CEO and GB and ADMIN
  • Manage contact and liaise with Travel agents and other service providers on behalf of the RH, CEO and GB and ADMIN.
  • Maintain contact with any other party as required on behalf of the RH, CEO and GB and ADMIN.


  • To provide salient business data and information to the RH, CEO and other Heads for the purpose of assess business performance.
  • To implement a system to facilitate effective communication with the executive team, management team and other pertinent employees.
  • To prepare presentations, MI and Financial and other reports, Business reports for the RH, CEO and Head - General Banking and Administration.
  • To analyse financial and other reports for the RH, CEO and Head - GB and Administration.
  • To support and provide information for decision making.
  • To coordinate and facilitate support to HR
  • Responsible for events based coordination of activities organised by the HR team or any other team such as arrivals of VIPs, departure of India Based Officers etc.
  • To undertake any other duty as delegated by the RH, CEO and other Heads.

Job Requirements

- Must be computer literate and very conversant with Microsoft Office Suite, with expertise in Microsoft Excel and Microsoft Word.
- Should be conversant with basic knowledge of banking operations and the related processes and procedures.

Able to work on some weekend (Candidates would be required to work a minimum of 2 Saturdays and 2 Sundays a month)

Working 5 days out of 7 per week.

Job Hours - Mon- Fri- 10.00am-7.00pm (Flexibility with hours highly required)

Personal Specification

  • Proficient computer skills and knowledge of relevant software such as MS Office Suite.
  • Knowledge of standard office administrative practices and procedures.
  • Experience in Immigration process will be an advantage
  • Organizational and planning skills.
  • Communication skills - good oral and written communication skills.
  • Information gathering and information monitoring skills
  • Excellent interpersonal skills.

Please click 'APPLY' should you feel you meet the above requirements