Office Services Manager Purchasing/Vendor/Fleet Management

Hamlin Knight - Recruitment Specialists in Human R
06 May 2017
05 Jun 2017
Contract Type
Full Time

A global, blue chip organisation based in Windsor is looking for someone to support in Offices Services. The role requires experience of purchasing/procurement with strong vendor management.

Key responsibilities
*Supervision of the Reception Teams ensuring the efficient running of the reception service in both the Windsor and London offices.
*Devising strategies for the implementation of new vendor accounts, overseeing and monitoring the performance of the selected vendors, ensuring services are provided within the agreed SLA's.
*Initiating and attending meetings with vendor Account Managers to discuss account performance and possible opportunities for creating efficiencies.
*Reviewing vendor proposals, negotiating contract terms & conditions and SLA's.
*Ensuring that departmental procurement activity is compliant with the company Purchasing Policy.
*Updating of all vendor and procedural documents.
*Ensuring the UK car fleet is operating in full compliance with the EMEA car policy and providing support to the Administration Manager with the co-ordination of the EMEA car fleet.
*Updating all car fleet related spreadsheets and ensuring that requested reports are submitted to Finance and HR within the required timeframes.
*Providing backup cover and taking the lead in the absence of the UK Administration Manager.
*Working with the Administration Manager on the implementation of projects and initiatives.

Key skills
*Proven project and vendor management experience with the ability to deal confidently with vendor Account Managers.
*Experience of car fleet management is desirable.
*Proven supervisory experience with strong organisational skills, accuracy and good attention to detail.
*A strong team player with the ability to develop and maintain good relationships with members of the team and colleagues from other departments.
*Excellent verbal and written communication skills.
*Highly proficient in Excel and MS Office applications.