Job Purpose Statement
To manage delivery of minor works projects (value of projects ranging from c£100K to c£5M including alterations, refurbishment, new build and backlog maintenance schemes within the University Estate in a manner that meets business needs, University objectives and maintains the student experience. Working with several stakeholders, the post holder will ensure the successful delivery of each individual project, paying particular attention to the co-ordination of works with teaching, research and commercial commitments.
Key Responsibilities This document is not designed to be a list of all tasks undertaken but an outline record of the main responsibilities (5 to 8 maximum)
- To act in the roles of project manager, contract administrator and quality control as required.
- To deliver projects in line with agreed E&FM project management procedures to ensure:-
Customer expectations are met in terms of timescales, cost targets, quality standards and value for money.
Works are coordinated in a manner that meets business needs, objectives whilst maintaining the student experience.
Projects are actively managed throughout the delivery life cycle ensuring appropriate risk management and contingency planning.
Effective transition from build to operate
Financial control in accordance with University financial regulations.
A positive culture of health and safety management is promoted and maintained.
- To work with Client/end users to achieve client sign off for project briefs. To develop specifications and cost plans for each individual project assigned. To monitor and report on any variances/changes in the scope of work, specification and cost using both the University’s cost control procedures and by the provision of PM3 reports updated on a weekly basis.
- To ensure all University standard specifications for the supply and procurement of fittings, equipment and services are identified to clients, external consultants, strictly adhered to and upon completion of works all new or replacement assets are recorded in accordance with the Estates acquisition policy
- To act as an interface between internal clients and external consultants / contractors / agencies throughout the duration of the works ensuring that works are co-ordinated with teaching, commercial, facilities and maintenance functions on site to ensure a minimum of disruption to such undertakings and that all queries and issues are dealt with in a timely fashion.
- All work is carried out in accordance with current legal and statutory requirements.
- All work is carried out in accordance with current University policies, processes and procedures
- To coordinate procurement requirements in relation to small scale projects, in accordance with the University’s financial regulations, preparing tender documentation, obtaining quotes, evaluating and preparing recommendations for authorisation, instigating orders in the University’s finance system and initial approval of subsequent applications and invoices.
- To ensure Health and Safety legislation is adhered to for on-site works, liaise with the University Safety and Health advisors on relevant matters, attend and participate in relevant meetings on site where works and project updates are required, ensure relevant University processes such as the review of Risk and Method Statements (RAMS) are undertaken, asbestos register is consulted / updated and that relevant other applications for permits to works (PTW) are submitted in good time.
- Undertake post-handover evaluation of projects and feedback any lessons learnt to the team.