Purchase Ledger Manager

Rainford Berry Ltd
06 May 2017
05 Jun 2017
Contract Type
Part Time

Our client seeks a Purchase Ledger Manager to join their multi-disciplinary construction company, which delivers both minor and major contracts, and operates as a Principal or Specialist Contractor in support of Construction Partners on significant, £multi-million schemes.

The Purchase Ledger Manager is responsible for managing the overall direction and leadership of the Purchase Ledger team, as well as handling invoice processing and planning for the development of the team, in line with Group and Finance initiatives. This includes planning and evolving team structures and staff development plans to meet the changing needs of the business.

As Purchase Ledger Manager, you will be pivotal in managing cash payments, to support the overall Group cash management. Working with the team leaders, you will ensure that clear goals, deadlines and expectations are set for the Purchase Ledger team, and monitoring outcomes to support each team member (in meeting deadlines, expectations and goals).

Principle Accountabilities of the Purchase Ledger Manager

* Be an active proponent for change - understanding how to implement change to support key Group and Department initiatives
* Manage the short to medium term structure of the department - looking at overall workloads and objectives to ensure that the team is properly equipped and given appropriate development opportunities
* Develop (and use) appropriate reports, KPIs and tools to effectively manage the team, providing feedback to the team and status to management
* Drive standardisation of procedures across the team, ensuring that procedures are documented for clear understanding, compliance and handover
* Ensure key controls are understood, documented and tested for compliance
* Working with Team Leaders to resolve queries and provide guidance on correct treatment and handling
* Through informal / daily and formal (monthly) discussions, ensure team members get timely support and feedback
* Support and develop the role of the Team Leaders with regular meetings and feedback, as well as more formal training
* Ensure complete records are maintained for staff and temps including holiday, sickness and other staff shortages part-time staff hours/ overtime etc. Work with Team Leaders to ensure that absences within the teams are covered by other staff and measures are in place to account for any shortfalls
* Assist external Auditors with queries; provide data and information as requested
* Continued involvement in the improvement and maintenance of practices and procedures, supporting implementation and roll out of further COINS functionality

Essential Skills, Qualifications and Behaviours of the Purchase Ledger Manager

* Experience working in a similar management/ supervisory role, overseeing and managing the work of others
* Proven Technical experience/ knowledge with Accounts Payable processes and interfaces (Purchase Orders, Goods Receipt, Invoice processing)
* Demonstrable experience within a purchase ledger environment
* Relevant qualifications (eg AAT) are desirable
* Knowledge of COINS software is desirable but not a prerequisite
* Experience of high volume invoice processing, using systems based 3-way matching is critical
* Good Microsoft skills - Excel intermediate level (data sorting, vlookup, pivot tables)
* Excellent communication skills with suppliers and other members of staff; strong team player
* Good organisational skills and ability to adhere to strict deadlines
* Experience in working within a high-volume accounts department, preferably within the construction industry

Location: Wembley - easy commute to London
Salary: Up to £60,000 plus good benefits package, 26 days' leave and on-site parking