Book Keeper/ Office Administration

Hi Spec Leasing Ltd
05 May 2017
04 Jun 2017
Contract Type
Full Time

Book Keeper/ Office Administration


Due to rapidly expanding businesses. The Director of both companies needs an experienced Book Keeper/ Office Administrator to help run there Shere based businesses.

Candidates should have a good working knowledge of accounting, Xero and Microsoft Office. This role is very diverse, one day is never the same as the last, and the job has the opportunity to grow in future. We’re seeking a confident, bright and outgoing individual who loves a challenge! If you think you’re the right person, get in touch.


Accounting (Minimum 1 years’ experience)

• Maintain Cash Book

• Input Purchase & Sales invoices on to system

• Reconcile Sales & Receipts

• Complete monthly VAT Returns

• Prepare Monthly Management accounts

Office Administration

• Organising & administering online car tracking and reference portal

• Devising improvements & overseeing implementation of upgrades to portal;

• Managing overseeing sales website and promotion;

• Arranging & Monitoring Car transportation & Freight;

• Devising and maintaining office systems, including data management and filing;

• Arranging travel, visas and accommodation and, occasionally, travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Organising and maintaining diaries & work lists as well as making appointments;

• Dealing with incoming email and post, often corresponding on behalf of the Director;

• Carrying out background research and presenting findings;

• Producing documents, briefing papers, reports and presentations;

• Organising and attending meetings and ensuring the manager is well prepared for meetings;

• Liaising with clients, suppliers and other staff, particularly focused on customer updates.

• Carrying out specific projects and research;

• Responsibility for overseeing accounts, costs and budgets;

• Taking on some of the Director's responsibilities and working more closely with other staff where appropriate;

• Deputising for the manager, making decisions and delegating work to others in the manager's absence;

• Being involved in decision-making processes;

• Light touch involvement in other related business affairs of the director;

Skills required

• A good knowledge of Accounting

• A good knowledge of XERO

• A good understanding of Microsoft office programmes: Excel, Outlook and Word

• A flexible "Can-do" approach

• Able to thrive under pressure whilst handling several projects at once

•A good telephone manner

Desirable skills

• A good understanding of using the Internet

• Advanced Excel skills

• Xero Accounting Package skills

Person fit

• Must be able/confident to work on your own for periods

• Have an outgoing & friendly nature

• Must be able to work within a small team

• Able to be flexible in your approach as our small company often needs "all hands on deck" at critical times throughout the year, for jobs not necessarily under your normal remit.

Job conditions

• Working in a small office in Shere near Guildford

• Working hours - 40 hours per week

• Salary- £19,000 - £24,000 Based on experience

• Start Date - Immediate start