Invoice Analyst

Kelly Outsourcing and Consulting
05 May 2017
04 Jun 2017
Contract Type
Full Time
Invoice Analyst

KellyOCG are a market leader in Recruitment Process Outsourcing, Managed Services and Vendor Management Services. We are seeking a finance qualified, Invoice Analyst. The Invoice Analyst will work with various members of the business to develop ensure all invoicing and financial requirements are met, working to create a smooth, accurate, continuous invoicing process.

Individuals in this position will be expected to recommend changes to management of existing processes where efficiencies can be gained without negatively impacting customers. 

Duties and Responsibilities:

- Manage invoicing requests communicated to the department, requested by Operations or Account Owners.
- Create invoicing formats within internal and external systems/ portals to ensure customer profiles and billing templates are accurate based on customer requirements.
- Utilise data analysis techniques to ensure accuracy of data
- Proactively monitor technologies to identify potential errors before invoice creation, and make adjustments immediately.
- Implement internal controls when risks are identified.
- Assure that customers, employees and Service Administration follow established processes and review/update process as required. Additionally participate in system development for improvement to account servicing.
- Escalate when controls or invoicing concerns exist to Team Lead.
- Manage process by facilitating communication between the field, customers and internal organizations to ensure accuracy of reported revenue and expenses.
- Document Work Instructions, process flows and provide training and support to the supported OCG/Finance department


- AAT Finance/Accountancy qualification or equivalent
- Excellent written and verbal communication skills - expresses ideas, facts or thoughts in a logical manner
- Proficient computer skills-internet, Windows environment, email, MS word and advanced Excel
- Good organisational skills
- Ability to multitask
- Data entry ability
- Ability to work in a team environment
- Adaptable to change
- Ability to be proactive and anticipate the needs within the specific area of service
- Ability to identify opportunities for process improvements and make recommendations on process and procedures that are more efficient
- Analytical ability- research and resolve issues using data
- Knowledge of E-Tools
- Attention to detail
- Ability to apply logic and reasoning as appropriate
- Proven knowledge of finance principles including accounts payable and receivable
- European Languages desirable - Dutch, German, French, Italian, Spanish & Nordics
- Negotiation - Understands what others need and their position and intentions, both internally and externally.  Needs to be an active listener.  Needs to guide internal and external customers through change.
- Problem analysis - Takes initiative to act on his/her own with minimal guidance, but also knows to ask for help.  Able to define action steps with measurable results.