Receptionist - America Law Firm - £25,000 - £27,000

JM Legal Ltd
05 May 2017
04 Jun 2017
Contract Type
Full Time
RECEPTIONIST required for this outstanding American Law Firm for a 12 month contract.

They are looking for someone that is willing to undertake instruction and training to develop into a top flight Front of House Receptionist.

Shift hours include earliest start time of 7am and latest 7pm.

Duties include:

*Meet and greet all Clients (internal & external) in a prompt, polite and efficient manner;
*Answer all internal/external telephone calls via the switchboard.
*Arranging and accepting meeting room bookings for staff and external clients.
*Assist with travel arrangements for internal staff when required.
*Be responsible for photocopying / scanning / faxing documents as and when required.
*To keep the reception area clean and tidy at all times.
*To provide occasional cover at any of the other English offices as and when required.


*The day to day running of the catering and meeting rooms providing refreshments throughout the day for internal and external clients.
*Ensuring that the kitchen area is kept clean, tidy and meets current Health & Safety Compliance Regulations.
*Ensuring client meeting rooms and seminar room are maintained to the highest standard, as expected by the partnership at all times.
*Ordering breakfasts and sandwich lunches.
*Liaising with partners with regard to food and wine requirements for client events and responsibility for booking external caterers.
*Liaise with caterers and suppliers regarding ordering of stock.
*Ensuring effective shift handover with hospitality and reception services.
*There may also be a requirement to carry out duties from time to time that are not necessarily associated with your job title.

Job Description

Person specification
*Experience within a law firm or professional services office is desirable but not essential as full training will be provided.
*Experience of working in a hospitality/conference role is essential.
*High standard of professional appearance and well groomed.
*Experience of using Mitel switchboard is desirable.
*Sociable, friendly, polite and presentable.
*Ability to engage with clients and display exceptional customer service skills.
*Ability to utilise tact, discretion and diplomacy and maintain confidentiality at all times.
*Flexibility with regard to shift patterns.
*Ability to work under pressure and to tight deadlines.
*Eagerness, efficiency and willingness to learn and help.
*Able to use own initiative.
*Have excellent time keeping.
*Be a team player with an ability to interpret and carry out instructions.

Please contact me as soon as soon as possible to discuss!!!