Executive Secretary

14 Sep 2018
16 Oct 2018
Contract Type
Full Time
My client, a global giant within the professional services industry, is looking for a Executive Secretary to join there team in Manchester, on a 10 months contract initially.

This role is a full time position working Monday to Friday. Working 7 hours per day from 9.00am – 5.00pm

Executive Secretary Responsibilities

* Full diary and inbox management for an extremely busy diary
* Drafting replies to incoming correspondence
* Attending meetings and taking minutes
* Meeting and greeting clients
* Carrying out research for client meetings
* Collecting and managing incoming posts
* Booking travel and accommodation, and compiling detailed itineraries
* Advocating the use of internal venues and fine dining
* Booking meeting rooms, equipment and catering (including virtual meetings – Skype/WebEx/Net Meetings)
* Organising events where appropriate
* Organising internal and external meetings/conferences/functions in person, via Video Conference, WebEx and Skype
* Taking messages and dealing with queries
* Inputting expense claims
* Updating our Client Relationship Management system (CRM)
* Copy and audio typing
* PowerPoint production
* Liaising with create graphic services for client documents
* Producing Excel spreadsheets
* Liaising with document production
* Ordering IT equipment
* Providing IT access
* Submitting IT requests (creating distribution lists, folders etc)
* Creating bills and reports in our finance system, SAP
* Visa applications
* AMEX applications
* Ordering audio Conferencing details
* Ordering business cards
* Arranging couriers
* Maintaining Filesite/Document Management System (DMS)
* Photocopying
* Archiving
* Booking desks
* Booking parking
* Any other ad-hoc duties as directed
* Liaising with the Central Team to aid with task delivery

Person specification

• Vast experience of working in a fast-paced corporate environment
• Ability to work with minimal guidance and supervision
• An understanding of the business, its structure and its organisation
• Excellent organisation skills, with a very high degree of accuracy and an ability to prioritise an often conflicting workload
• Demonstrates flexibility and resilience
• Exercises confidentiality, discretion and personal sensitivity in all aspects of role
• Continuously seeks professional development opportunities in order to enhance and acquire knowledge, skills and expertise
• Advanced skills in Microsoft Word, PowerPoint, Excel and Outlook would be desirable
• Able to Minute/Note take effectively
• 5 GCSEs/’O’ Levels or equivalent at grades A-C including English and Maths

If you feel you fit the above criteria, please apply today.

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

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