Events Project Coordinator

Recruiter
Optima Recruitment
Location
Leatherhead
Posted
14 Sep 2018
Closes
16 Oct 2018
Contract Type
Contract
Hours
Full Time
Events Project Coordinator

Job Description:

* Support the Client team in the preparation Proposals

* Attend Client pitch and presentations

* Attend Client meetings, calls and reviews on a regular basis

* Support in the update of the operational process

* Support in the update of the Project Management Tool to reflect project timelines

* Support in the delivery of multiple sized projects of varying complexity within client timeframes and budget

* Ensure accurate Data management

* Support in the communication, timelines and priorities within each project

* Support in the management of supplier and client relationships

* Adhere to client specific SLA’s and process requirements where necessary

* Travel to on-site inspections and project manage events on-site as and when required

* Support in the monitoring of negotiations throughout the project life

* Attend meetings within the project team to provide project status updates

* Adhere to ‘on-site’ etiquette at all times ensuring a positive representation of the company

* Liaison with Governance Team to ensure all process documents are up to date and accurate

* Ensure compliance with all client and company privacy and security protocols

* Ensure compliance with GDPR (General Data Protection Regulations) 2018 Regulations

* Review and give final sign off to all client budgets

* Review and ensure currency exchange is managed in line with financial updates and checked regularly

* Ensure prompt reconciliation post-event

* Manage and submit personal expenses and credit card reconciliations within timeframes specified

Person Specification:

Experience working with Pharmaceutical clients is preferred

Excellent attention to detail

Positive attitude and excellent communication skills

Hands on approach necessary

Additional Information:

* Based in Leatherhead

* £20,000 - £23,000

* 25 days holiday per year

* Discretional Annual Profit Related Bonus (not guaranteed)

* Health Insurance

* Pension 3% contribution

* Childcare Vouchers

* Commission for all New Client Business introduced (% paid for the first year of business)

* Flexible Working (Business needs will always prevail therefore all successful candidates need to be prepared to attend office up to 5 days if required however, and where appropriate, managers may assign work from home at their discretion).

We appreciate the time you took to apply for this vacancy, however due to the high level of applications that we receive, we can only respond to successful candidates. In the meantime, please check out our website to read more about our company and privacy policy.

Optima Recruitment specialists in Permanent & Temporary Recruitment, including; Administration, Secretarial & PA, Accounts & Finance, Graduate Opportunities, Human Resources, Recruitment Consultancy, Sales & Marketing, Customer Service and Legal

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