Procurement Officer

Blue Arrow Newcastle Professional
Newcastle Upon Tyne
£18000 per annum
21 Apr 2017
20 May 2017
Contract Type
Full Time
Procurement Officer required.
Based in Newcastle

Main Responsibilities:

  • Following and promoting all relevant Standard Operating Procedures (SOPs), Job Aids, and company policies and procedures.

  • Assisting in writing Job Aids and SOP’s to support the department’s training and development needs where required.

  • Placement of purchase orders with suppliers for stocked items and raw materials, including unlicensed products, licensed products, obtains and Aseptic items, in a timely manner to meet company expectations.

  • Placement of consumable orders for both sterile and non-sterile divisions.

  • Placement of ‘special requirement’ order to meet company and customer expectations.
    • Direct orders (drop shipments) will be placed by Customer Services Operators.

  • Expediting of stock orders from suppliers.

  • Assisting in data cleansing of all obtains and wholesale lines on NAV, ensuring that descriptions are uniform within product ranges.

  • Keeping all product pricing up to date on NAV.

  • Dealing with any product queries that may arise with either the description or pricing.

  • Maintaining NAV with up to date pricing and expiry data. Ensuring the system has the most up to date information at all times.

  • Creating new Wholesale and Special Obtain product builds in the NAV system.

  • Assisting in opening up new supplier accounts on NAV in conjunction with the Quality Assurance and Finance teams.

  • Maintaining drug tariff information on all wholesale and obtains lines within NAV in a timely manner, including all pricing updates.

  • Running the Requisition Worksheets on NAV for Wholesale, Martindale Force, Obtains, Raw Materials, Dispensary and order required products maintaining inventory levels on a daily basis.

  • Look to identify product lines that should be stocked due to high volumes of orders, but also analyse stock movements to ensure that slow moving stock is removed from stock holding where possible.

  • Working with the Finance team to resolve invoice queries pertaining to all stock lines, consumables, and raw materials for both sterile and non-sterile divisions.

  • Working with Warehouse staff, store men and good inwards to resolve any query that affects the business.

  • Assisting in supplier investigations when they arise either by the raising of a credit or a deviation.

  • Maintaining purchase order files within the department, and ensure that they are archived regularly.

  • Working with the Quality and Technical Departments on queries or sourcing of alternative products.

  • Identifying possible items that could be resourced from more cost effective suppliers, documenting and logging these savings to report on each month.

  • Maintaining good housekeeping within the Main Office.

  • Proactively supporting the clients operation by helping in other Departments where needed in certain circumstances.

  • Working any overtime when required to clear backlog of work, or at special request from management.