Finance & Admin Assistant

Theatre Delicatessen
£9,500 per annum for 20 hrs per week, or £19,000 Pro Rata
20 Apr 2017
20 May 2017
Contract Type
Full Time
We’re looking for a dynamic financial administrator to work out of our new base in Sheffield. In this varied, fast-paced role you will be co-ordinating Theatre Delicatessen’s bookkeeping, financial admin and general company admin.

This role has the potential to grow rapidly with the right person in it.

You’ll be liaising with a variety of people across the organisation, from the Artistic Directors to Cafe Managers, supporting them to deliver a programme of performance and art across our venues in London and Sheffield.

Theatre Delicatessen is a fast-moving arts organisation with a diverse income. This role has the potential to expand with the right person in it.

Responsible to:Artistic Directors

Responsible for:Finance and Admin volunteers and interns

Main Responsibilities

To maintain and manage excellent communication across the organisation

To work in collaboration with the Executive Directors and Senior Staff to provide excellent financial management of the organisation

To maintain best practice with managing online banking and accounting

To provide regular reporting and basic analysis of financial status to relevant staff members

To ensure staff are adhering to financial policy and procedure

To provide rigorous, accurate and efficient administration and maintenance of CurvingRoad’s (CRs) banking, accounting and bookkeeping systems

To manage accounts receivable and payable, including processing invoices, expenses, and bills

To create and process CRs sales invoices

To prepare and complete weekly reconciliation of all payments made into and out of the bank accounts on Xero including invoices, expenses, bills and cash payments

Lodge cash/cheques and manage online banking including online payments and transfers

To assist CRs accountants and Executive Directors in preparation of year-end audit

To develop and implement improvements to the financial controls and procedures within the organisation

To assist with procurement and financial risk management processes, that provide the best possible value and the lowest possible cost

To liaise with the company’s external accounting firm to process VAT returns

To assist the accountants processing monthly payroll and making payments for it

To work with the Executive Directors to review department budgets

Collect and enter data for various financial spreadsheets

To review and audit financial statements and reports, ensure all calculations and data entries are correct

To identify and reconcile any discrepancies or errors identified made by employees and/or clients

To oversee and manage credit control of overdue invoices

To be vigilant to and report any discovery or suspicion of wrongdoing to the proper authorities

Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives

Undertake any other duties as requested by the management team

Administration Responsibilities:

Book travel and accommodation for the company

Ensure all company details, documentation and payments are up to date with Companies House, HMRC, and the Charity Commission

Assisting Managers in procurement and buying

Providing administrative support to discrete projects where needed

Providing general administrative support to the Artistic Directors where needed

Essential Criteria

Evidence of financial qualifications

An analytic and rigorous approach to facts and figures

Excellent IT Skills, particularly in Excel & MS Office Package

World class organisation skills

Strong knowledge and experience of accounting software Xero

Previous experience of financial administration or management

Good general accounting experience; with sound debit and credit comprehension and reconciliations experience

Ability to self-manage and self-motivate

Excellent team, people and communication skills