Project Secretary - Major Fit Out Contractor

Borne Ltd
17 Apr 2017
16 May 2017
Contract Type
Full Time

Project Secretary - Fit-Out Contractor

City of London

£24 - £28k

My client, one of the Top Fit-Out Contractors is recruiting for a project secretary to join a new project kicking off in West London. It's essential you have experience working within the construction sector and happy to work on sites.

It's essential you have a least 1 years' experience supporting a project team; you will be responsible for supporting the Project Director, his team and elements of document control.

Key Responsibilities:

  • Assisting with the preparation, printing and distribution of reports, minutes and file notes
  • Maintaining key project information for the site team
  • Typing letters, reports and minutes
  • Arranging site meetings with the project team and any external clients
  • Responsible for ordering stationery and printing materials for site
  • Maintaining a diary of the site meeting rooms and booking these out accordingly
  • Handling incoming and outgoing post
  • Create and maintain electronic and hard copy filing systems
  • Produce and maintain administration templates
  • Update the project directory as and when required
  • Undertake some reception duties, to include meeting and greeting visitors
  • First point of contact regarding any site visits or phone calls
  • Assist in issuing the correct information and drawings and packages to subcontractors and the project team.

The Person

  • It is essential that you have experience of providing administrative support on construction sites
  • Experience of contract/project administration
  • Must have excellent communication skills
  • Ability to work autonomously or as part of a team
  • Must have excellent customer facing skills
  • Good working knowledge all Microsoft office applications
  • Must have excellent attention to detail