Legal Secretary

Recruiter
GEM Premium People Ltd
Location
Newcastle upon Tyne
Salary
18000.0000
Posted
16 Apr 2017
Closes
16 May 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time

I am currently looking for a Legal Secretary to join a Newcastle based Law Firm, working within the Private Client department. This role will involve working for 2 partners directly but may also involve managing workloads from other partners in different departments within the business at busy times.

Key responsabilities

• Receiving and directing telephone calls in accordance with the firm’s policy.
• Diary management, arranging and preparing documentation for meetings.
• Inbox management including preparation of draft responses for review.
• Organising client & internal meetings and lunches.
• Other support services which may include making travel and hotel arrangements, taking minutes of meetings, initiating and replying to correspondence on routine matters, regular archiving and photocopying.
• Setting up and maintaining records and filing in accordance with the firm’s policy and quality standards.
• Word processing/typing and collating correspondence and other documents from digital dictation - minimum of 60 wpm required.
• Updating and maintaining client information on Interaction.
• Receiving and sorting incoming mail where required.
• Working as part of a team to ensure that effective secretarial cover is maintained.
• Ensuring compliance with quality standards and the firm’s policies in general.
• Ensuring that conduct and dress are calculated to foster good relations with clients and fellow members of the firm.
• Preparation of slides on PowerPoint.
• Preparation of Briefing Notes.
• Receiving and sorting incoming mail where required.
• Working as part of a team to ensure that effective secretarial cover is maintained, to include covering secretarial absences within the Service.

Personal Specification:

• Ability to effectively prioritise and organise work
• Good team player
• Effective communication and interpersonal skills
• Able to work well under pressure / to deadlines
• Good timekeeping and attendance
• Experienced at document management