Project Coordinator

Avatar Recruitment Consultancy
From £23,000 to £25,000 per annum + Benefits
16 Apr 2017
16 May 2017
Contract Type
Full Time

Ref: ARC/100

Role: Project Coordinator

Location: Bicester

Salary: £23k - £25k

Status: Permanent

Well established Company specialising in providing event branding to its clients is seeking an experienced project coordinator to join a newly created team.

The role of Project Coordinator reports to the Business Development Manager and Director and will involve providing help with branding sites, keeping imagery fresh and their stock smart for each sporting event and this will involve being accountable for accurately preparing the tasks in schedules and projects that coordinate with the team by gathering information internally from the sales, operations and survey teams and externally from the venues, promoters and sponsors.This information will then be entered onto the database, in preparation to present to customers in schedules and processing by operations and crews. This will involve:

  • Consulting internally and externally what the sponsor’s requirements and venue arrangements are.
  • Complete the briefing sheet enquiry form
  • Add the events to the specialist software
  • Identify and coordinate branding site allocations and arrangements with venues or promotors.
  • Add tasks and objects to schedules, request and receive artwork and logistics costs.
  • Ready schedule draft, often for Customer Relations or Business Development to present them to clients.
  • Refine and revise schedules till client signs it off.
  • Add Projects to the database.
  • Reserve crew, vehicles and stop overs to project plan, verify as tasks are signed off, confirm as projects proceeds.
  • Coordinates passes, permits and certificates.Organise risk assessments, method statements and safety kits.
  • Send itineraries to all those involved in a Project.
  • Capture feedback after the event.
  • Attend bother internal and external Project Meetings and Operations Meetings.
The role of Project Coordinator will demand a sound knowledge and proven experience as an administrator with meticulous attention to detail.

A result orientated approach and self-starter approach is essential for this role, along with the ability to be highly organised, demonstrate the ability to juggle conflicting projects and prioritise accordingly.Excellent communication skills are key to this role, a strong customer service focus and good IT skills.Previous experience of working in sports events would be an advantage.Your own transport is essential due to the location.