Administrative Assistant, Fixed Term, Kirkton Service Centre (393.17) C/D 30/04/17 INTERNAL APPLICAN

£17,851 - £20,141 per year
16 Apr 2017
16 May 2017
Public Sector
Contract Type
Full Time

Fixed Term until 31 March 2019

Applications for this post will only be accepted from current employees of West Lothian Council (this includes casual and agency staff who are currently undertaking work for us)

Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post .

Working as a member of the Building Services Administration Team, you will work flexibly to support senior managers and officers of the council to support the efficient service delivery to both internal and external customers

The key duties of this post are:
  • Job costing of repair lines, reconciliation, data entry and submission of payroll information
  • The accurate recording of information into a range of systems and spreadsheets and produce reports on this information and to provide advice and support to other employees on the use of these systems
  • Analyse and report on workload, response targets and performance against targets
  • Preparation of minutes from a variety of meetings and deal with sensitive information in a confidential manner
  • Undertake goods received tasks such as order processing, invoice matching and dealing with invoice/supplier queries

The skills and experience you must have:
  • Educated to Higher grade level or equivalent
  • Excellent team worker and flexible attitude
  • A high level of accuracy and attention to detail
  • Ability to prioritise, plan and work under pressure to deadlines with minimum supervision
  • Good communication and interpersonal skills
  • Discretion in handling material of a confidential/ sensitive nature
  • Excellent IT skills including extensive use of MS Office products at an advanced level and the ability to use a variety of systems/databases
  • Demonstrate a customer focussed approach

Interviews will be held W/C 8 May 2017


See also: 393.17 - Admin Assistant.pdf