Bid Manager

Hinton Spencer
16 Apr 2017
16 May 2017
Contract Type
Full Time
As a Bid Manager within the Communications team, working under the direction of the senior partners and partners and alongside the Marketing Manager and Management Group, you will have a commercially focused understanding of the operations which impact the business. You will evaluate potential projects in order to advise on decisions to tender for work and write and produce articulate and visually compelling bid documents, proposals and presentation material in response to requests for pre-qualification or to tender. The Bid Manager will coordinate responses from the wider bid team and have overall responsibility for all bids submitted by the bid team. You will have excellent skills in brief analysis, writing and communication, and a can-do-attitude, able to support other departments in a fast-paced, creative environment.


- Contribute to Go/No Go bid analysis and decision making
- Intelligent analysis of brief documents and undertake research on potential projects or clients.
- Managing and coordinating the bid process and the bid team
- Liaising with the wider team outside the practice to coordinate a timely bid response
- Work with internal senior architect and engineer teams, project managers and communication team members to produce written material for bid documents, OJEU responses, RFPs, RFQs and tenders etc.
- Writing compelling tailored bids and proposals to win new business
- Maintain database of written material for bid and proposal submissions
- Develop bid library of past projects data for evidence of quality and added value
- Preparing and printing accurate and high quality bid documents using Adobe InDesign, in a deadline driven environment
- Writing and editing CVs and past project case studies, liaising closely with individuals
- Proof reading for correction of grammatical, punctuation and spelling errors and checking bids for compliance

Qualities and skills required


- Minimum of 5 years of professional experience working in a bid writing or bid coordinating role within a design or professional services company
- Experience of preparing bid documents and knowledge of bid processes e.g. OJEU responses, RFPs, RFQs and competitions
- Degree educated
- Can persuade people to see their views
- Excellent written and verbal communication skills – articulate and diplomatic manner
- Able to build good relationships at all levels, internally and externally
- Due to the nature of the position and requirement to meet deadlines there will be a requirement to work additional hours, on occasions


- Fluent in foreign languages
- Interest in architecture, arts and design
- Good technical knowledge of Adobe InDesign