Personal Assistant Legal £19,990 Bristol

16 Apr 2017
16 May 2017
Contract Type
Full Time
Manpower are recruiting for an Executive Assistant £19,990 to join a leading legal firm based in Central Bristol to start immediately.

Job Purpose:

Performs a full administrative and exec support function, typically within one work stream, in addition to sound technical and administrative skills, including the ability to communicate clearly and effectively, this position requires a good understanding of the procedures of the Unit and the specialisation areas within the Unit, the branch and the firm as a whole, together with an ability to make appropriate decisions, to organise and plan work, and use the equipment provided to the highest standard.

List of Activities:

1. Produces a range of standardised and routine documentation, letters, emails, reports, court documents and forms using both legal and routine vocabulary, adjusting spelling, punctuation and grammar as appropriate.

2. Has a good working knowledge of all software used in the firm, and makes full and effective use of this.

3. Deals with telephone calls, acting as a first point of contact for clients, defendants and their representatives, and third parties as is appropriate for the work stream and the particular case, answering routine questions, providing routine client updates on the telephone, taking messages and/or referring callers to appropriate sources.

4. Maintains diaries, arranges appointments, meetings including conferences with Counsel, travel and accommodation as required. Liaises with and arranges medical appointments with specialists.

5. Receives and assesses incoming mail, logging as required, making diary entries as necessary and in accordance with systems and procedures, and dealing with routine post from all parties.

6. Receives and assesses all incoming material into the Unit, dispersing material as appropriate and undertaking any necessary information collation and filing.

7. Sorts files for costing, monitors return, and bill checking for disbursements. Records and monitors costs spreadsheets.

8. Undertakes a variety of administrative routines without supervision in order to ensure the smooth running of the specialisation area/unit.

9. Liaises with clients, defendants, witnesses and experts and obtains information from time to time as necessary.

10. Undertakes data entry in relation to our case management and accounts systems.

11. Maintains files in accordance with internal procedures for the unit.

12. Maintains and designs spreadsheets where necessary

13. Organises marketing materials for client events in the unit

14. Performs all other suitable activities from time to time as may be necessary to assist with the smooth running of the Unit and/or branch. This may include clerical and administrative tasks such as case opening and closing, dealing with incoming and outgoing cheques as necessary, sorting photocopying and paginating documents, filing, post sorting.

If you have a strong background within a secretarial position or as a PA this is a fantastic opportunity to join a leading legal firm!

You will be required to work 9:00 - 17:00 Monday to Friday (34.5 hours per week).

If this sounds like a perfect opportunity for you then apply today or if you have any questions please call Kirk on .