Secretary / Admin Support

Location
Clevedon
Salary
£17000 - £18000 per annum
Posted
13 Apr 2017
Closes
11 May 2017
Ref
00067407
Contact
Recruitment Genius Ltd
Sector
Public Sector
Job Level
Executive
Contract Type
Permanent
Hours
Part Time
Salary £17,000 - £18,000 per annum pro rata to working hours.

A leading building services consultancy requires a part time (25 hours a week) Secretary / Admin Support to work as a general administrator and support for engineers in their Clevedon office.

The ideal candidate would be a self-starter, with fast, accurate typing skills, good organisational abilities, strong written and oral skills and experience in using MS Word, Excel, Powerpoint, Outlook and Indesign.

To apply for this role, you should meet the following criteria:
- Relevant training or qualifications
- Knowledge and experience of relevant software applications, spreadsheets, word processing and database management
- Experience of administrative and clerical procedures
- Proficient in spelling, punctuation, grammar and ability to write well-presented documents in good English
- Proven experience in producing correspondence and technical documents
- Strong interpersonal and verbal communication skills
- Good organisational and time management skills
- Team working essential

The job role will include the following:
- Day to day office tasks to ensure the appropriate level and standard of service is maintained
- Reception duties including greeting visitors, organizing and maintaining meetings, answering and transferring calls
- Administrative support with business development and marketing
- Using various computer packages to produce eye catching reports, specifications and general correspondence
- Responding to pre-qualifications questionnaires (PQQ's) and bid quotations to ensure deadlines are met
- Respond to supplier/sub contractor enquires and assist with tender submissions
- Responsible for office H&S administration
- Preparation of quotation letters
- General administrative duties: filing, ordering office supplies, organizing training and seminars, booking travel and accommodation, scanning and printing various documents, sorting incoming post and sending outgoing post.
- Drawing control
- Attending internal meetings, taking minutes and keeping notes
- Liaising with staff in other offices and with external contacts

Working in a friendly environment you will perform a wide range of administrative and office support activities for the directors and engineers to facilitate the efficient operation of the organisation.

Previous applicants need not apply.

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