German speaking Secretary/Administrator - Facilities Management

South West London
From £27,000 to £27,000 per annum (subject to experience)
13 Apr 2017
12 May 2017
Contract Type
Full Time
Summary / In brief

Up to £27,000 per annum – (subject to experience) - A fast paced multi-tasking role making you a vital member of the Facilities Management team!


At an exciting time of development for the company, our Facilities Management Department is looking for an enthusiastic and motivated Administrator/Secretary to assist the team who are responsible for the building maintenance and energy/utilities of the store estate.

Given this time of rapid development for the company, it is an exciting time for this team who continually maintain and service a growing store portfolio.

Your role

  • Assisting the Consultants of the FM team with ad hoc tasks and providing administrative support
  • Liaising with external contractors and internal stakeholders, coordinating appointments and meetings as well as managing the agenda of meetings
  • Preparing purchase orders and processing invoices
  • Updating daily energy price files and tracking all electricity/gas meter installs and supply upgrades
  • Assisting with the preparation of monthly energy and maintenance reports, overviews, executive summaries and consolidating documents
  • Compiling, verifying and analysing data compliance reporting
  • Managing incoming emails, post and telephone calls (including reception cover)
  • Organising and preparing for meetings and events and keeping the minutes
  • Translation of documents
Your profile

  • Fluent in English and German with a high standard of written and spoken in both languages
  • Solid secretarial/administrative experiencewith strong knowledge of Excel, Word and PowerPoint
  • A genuine passion for performing administration tasks effectively, efficiently and to a high standard
  • Possess a keen eye for detail supported by good literacy and numerical skills
  • Motivated and proactive with strong communication and organisational skills and an eagerness to learn and develop
  • A strong multitasker who has the ability to prioritise conflicting deadlines and varied workload
  • A team player who is also capable of performing tasks independently
Our offer

  • Up to £27,000 per annum (subject to experience)
  • 10% London Weighting benefit (non-contractual) for employees working within the M25
  • 30 days holiday per annum pro rata (including Bank Holidays)
  • A contributory pension scheme
  • 10% discount on all Lidl products, in all stores throughout the UK
  • Access to corporate discounts on a range of products and services (including holidays, home and garden products, leisure activities and more)