Care Coordinator - Homecare - Manchester

Medacs Global Group
£20000 per annum
12 Apr 2017
11 May 2017
Public Sector
Contract Type
Full Time

Key result area:

  • Responsibility for ensuring all care workers are fully briefed before commencing a care package.
  • Responsibility for care worker rotas; creating consistent and stable rotas via zones and mini zones and ensuring rotas are produced and communicated in a timely fashion.
  • Responsibility of ensuring accurate availability are assigned to all care workers on the Coldharbour system
  • Responsibility for ensuring all service users are kept fully up to date on any care worker changes, be it temporary or permanent
  • Manage time-keeping and absences of the care workforce.
  • Develop a commercial relationship with service managers, social workers and brokerages.
  • Ensure that all service users/clients are contacted via a monitoring telephone call on a monthly/quarterly basis and recorded on Coldharbour.
  • Ensure that all service users/clients and care worker files are up to date, scanned onto Coldharbour and any relevant information recorded on appropriate section of Coldharbour.
  • Carry out monitoring functions such as service users/clients satisfaction telephone calls and service users/clients review visits.
  • Ensure that all complaints and concerns reported through events, recorded on the computer record and the complaints procedure is followed.
  • Be fully aware of all contractual requirements as detailed in agreements with relevant local authorities/private clients.
  • Ensure you are working to and meeting all contract KPIs, identifying any areas for improvement, creating and implementing action plans where necessary
  • Work closely with the Recruitment Team/Registered Branch Manager to review candidate attraction/candidate flow, through workforce planning.
  • Maximise sales and gross margin through new and existing contracts / clients, efficient servicing of contracts/private clients, and ensuring all relevant Terms of Business and payment terms are issued
  • Ensure at least 90% of rotas are templated.
  • Ensure no unfilled packages are handed over to Out of Hours and appropriate handover occurs with up to date information
  • Ensure all service users are assigned the necessary PINs to move them into ECM systems promptly and care workers use the electronic monitoring (contract specific).
  • Ensure payroll/invoice requests/queries are dealt with accurately and in a timely manner.
  • Assist with preparation of timesheets, ensuring the care plan and timesheet match and that authorisation is gained immediately from the local authority/client if they do not match
  • Complete care calls within the community if required

Care Worker Supervisions/Appraisals:

  • Work with the SQA to ensure all care staff and temporary care workers receive supervision/appraisal at least three monthly to review their standards of practice and identify training needs and development and communicated to the Training Team
  • Ensure all care worker records are fully maintained.
  • Ensure patch meetings occur on a regular basis.
  • Annual appraisal with relevant information fed back to Registered Branch Manager and SQA as required.
  • To identify domiciliary care workers that would be appropriate for NVQ/QCF placement and advise the training team.
  • To understand and attend relevant training which is deemed necessary to the post, in order to enhance skills and service delivery.
  • To understand and comply fully to all company policies, procedures and guidelines.
  • To provide evening, weekend and bank holiday out of hours support facility on an agreed basis or as required. E.g. Out of hour's facility normally operates between the hours of Mon - Fri 18.00 - 23.00, Weekends and Bank Holidays 07.00 - 23.00.

Key Skills:

  • Professional manner
  • Negotiation skills
  • Relationship building skills
  • Able to work in a fast paced environment
  • Driven
  • Motivated
  • Good IT skills
  • Strong Customer Service Skills


  • NVQ 2/3 (desirable)
  • Excellent customer service skills
  • Ability to communicate on all levels
  • Strong organisational skills.
  • Must be able to work as part of a team
  • Recruitment experience (desirable)