Commercial Property Legal Secretary

Recruiter
Grafters Recruit Ltd
Location
Peterborough
Posted
05 Jul 2018
Closes
09 Aug 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time

Commercial Property Secretary

Location: Peterborough

Job Type: Permanent - Full Time

Category: Legal

Salary: Up to £21k DOE

Description

  • Are you an experienced legal secretary looking for a new challenge?

  • Do you have knowledge of working in commercial property?

Job Duties

  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.

  • Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.

  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.

  • Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.

  • Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.

  • Maintains client confidence by keeping client/attorney information confidential.

  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.

  • Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

    Person Specification

  • • IT Skills- must be a confident user of the Microsoft Office suite

  • • Exceptional ability to work under pressure

  • • Excellent written and verbal communication skills

  • • Someone who has experience of working in a small team

  • • Someone who prides themselves on the ability to build rapport with people


This job was originally posted as www.totaljobs.com/job/82206786

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