Purchase to Pay

08 Apr 2017
08 May 2017
Contract Type
Full Time
Role Title: Purchase to Pay Analyst
Reports To: Finance Support Manager
Location: Central London
Salary: £29-32k DOE

Role Definition Statement
Responsible for ensuring timely, accurate and appropriate supplier payments, reconciliations thereof and purchase ledger integrity to help the client achieve its overall vision and Value for Money objective.

Knowledge and Expertise/What I need to know
* Team player, proactive and flexible
* Willing to learn
* Excellent interpersonal skills with both internal and external customers
* Attention to detail
* Excellent time management skills
* Excellent numerical, analytical and verbal skills
* Demonstrable experience of successfully working in a busy Finance department
* Intermediate Excel skills as a minimum
* Experience of reconciling supplier statement reconciliations and resolving queries
* Experience of dealing with supplier queries in a professional and efficient fashion
* Experience in operating accounting systems, preferably SUN and/or IPOS
* Knowledge of Accounts Payable and double entry accounting
* Contribute positively to the wider team

Role Responsibilities/What I need to do
* IPOS administration and maintenance
* Monitor Payables mailbox and action e-mails on a timely basis
* Set-up suppliers in SUN & IPOS ensuring terms and conditions reflect standard client terms unless modified by exception
* On receipt of supplier invoices, scan document, check scanned invoices and create invoices in IPOS to match to GRN's
* Follow up GRN's and invoice approvals and facilitate resolution of discrepancies
* Provide accurate and timely reports on Interest Accruals for late paid invoices

* Dealing with ad-hoc payments (urgent payments) and prepare journals for posting ad hoc payments

* On advice by the People team, set up new employees in SUN for staff loans and expense re-imbursements
* Process and pay director's and staff expense re-imbursements, season ticket and other staff benefits in accordance with policies
* Process and pay ex-gratia payments in accordance with ex-gratia payments policy
* Make timely payments, in line with best practise and the clients contractual requirements, preparing payment runs and documentation for approval by the Finance Business Support Manager/ Head of Financial Control prior to payment
* Prepare journals for non-IPOS payments and season ticket loans, flexible benefits and prepayments
* Despatch remittance advices to payees
* Review outstanding GRN's in IPOS with budget holders in the week before month-end and ensure receipted GRN's are valid
* Reconcile IPOS transactions details to SUN IPOS accruals balance at month-end and distribute to Finance business partners on Working Day 1 of month-end cycle
* Request supplier statements at month-end and reconcile to supplier accounts in SUN within 10 working days of month-end
* Liaise with auditors on any issues, working towards proactive resolution
* Be an IPOS expert, sharing knowledge proactively
* Demonstrate accountability, challenge and collaboration
* File invoices, staff and director's expense re-imbursements and ad-hoc payments in accordance with Finance department practice

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.