Purchasing and Office Administrator

6 days left

Location
Edinburgh
Salary
£18000 - £22000 per annum
Posted
06 Apr 2017
Closes
04 May 2017
Ref
00067135
Contact
Recruitment Genius Ltd
Sector
Public Sector
Job Level
Executive
Contract Type
Permanent
Hours
Full Time
A Purchasing and Office Administrator is required to join a progressive and successful Technology Services company. They make it their business to provide an outstanding, innovative service where customer service, integrity and respect are their key values. The company delivers a variety of outsourced, managed and project services across a wide range of clients in the SMB/SME marketplace as well as some public sector and third sector organisations.

They are looking for a highly motivated, experienced person to join them on a permanent basis, someone who wants to be part of a growing, dynamic team of people that work hard to achieve the best result for their clients. The company is employee owned and as such you will reap the rewards of the commitment and contribution you will bring to the team.

You will report to the Service Improvement Manager and your day-to-day responsibilities will include:

- Managing internal and external procurement requests.
- Corresponding with clients and suppliers and managing those relationships.
- Carrying out the various tasks associated with the company's quote/sales order/invoice processes.
- Accurate and timely completion of client invoicing processes.
- Reconciliation of sales orders and supplier invoices.
- Managing goods in and dispatch, stock levels and inventory.
- Maintaining the company's product database and supplier feeds.
- Managing supplier returns processes when required.
- Arranging for proper disposal of retired equipment.
- Researching product information.
- Carrying out general office administrative duties.
- Conduct regular reviews of supplier performance in terms of quality, price and service.
- Contributing to process improvement relating to the procurement function and identifying opportunities for general service improvement.

Market leading tools and systems are provided to allow you to carry out this role along with a tailored induction and training programme.

Essential Skills:

- An impeccable telephone manner and an ability to build rapport with clients and suppliers.
- Ability to communicate effectively (both face-to-face, over the phone and in written English).
- Excellent organisational and administrative skills.
- Ability to multi-task, manage priorities and work in a highly-paced and sometimes pressured environment.
- Customer care and the ability to listen.
- A high degree of keyboard proficiency.

The company is looking for people who are committed, flexible team players and can subscribe to their employee ownership culture. Energetic, enthusiastic and motivated self-learners will fit right in.

In return, they will provide a competitive salary plus benefits, 30 days' annual leave, the opportunity to become an employee owner and be part of a supportive, friendly work environment with the opportunities to allow your skills to flourish and experience to broaden. Benefits include employee Share Incentive Plans, Performance Related Bonus/dividends, employee Health Plan and Death in Service scheme.

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