Finance Assistant

£20000 - £25000 per annum
03 Jul 2018
02 Aug 2018
Recruitment Genius Ltd
Public Sector
Contract Type
Full Time
This is an opportunity to join a litigation support firm specialising in Reprographics, Electronic Discovery and Facilities Management. They are looking for a self-motivated, enthusiastic individual that is looking to advance their career in Finance and gain hands-on experience in a thriving and supportive workplace.

Main responsibilities:

Raising, sending and updating invoices to the ledger

- Processing purchase invoices onto Sage -after checking whether or not these need to be:-
- Authorised
- Checked against purchase order spreadsheet
- Review outstanding debt with Financial Controller to produce a weekly Aged Debt forecast

Credit control: using Credit Hound the credit control module:-

- Making daily debtor calls/emails to clients,
- Updating promised payments
- Making sure any invoicing queries are dealt with
- Sending out reminder letters/emails
- Ensuring all customer information is up to date on our accounting system

Sending customer statements out monthly (5th working day each month)

Assist with preparing the fortnightly supplier payment runs and sending out Sage produced remittances

Processing overtime forms and casual time sheets for Payroll (carried out weekly)

Posting Payments and Receipts onto Sage (carried out daily)
- Banking cheques

Update and distribute the Revenue Tracker and send to all members of the sales team

Deal with all client and supplier queries

Assisting Financial Controller with the Cash Flow Forecast
- Producing Running weekly Aged Debt report and updating latest comments
- Producing weekly Aged Creditors report
- Filing of sales and purchase invoices, along with other financial and administrative documents

Ad hoc reports for Finance Controller and various other departments

Assisting with month end procedures

Answers question and provide assistance to stakeholders, customers, and clients as needed

Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives


Producing Client Management Reports

Assisting management with cost models for their respective departments

Assisting with ISO27001 compliance and internal audits if necessary

Undertake general admin tasks; dealing with correspondence, telephone messages & enquiries and filing

Skills and Qualifications:

- Associate's or bachelor's degree in business, finance, accounting, or a related field
- Good knowledge of MS Excel
- Good communication skills, both written and verbal
- Familiar with business principles and practices
- Attention to detail, organisational, planning, analytical and problem-solving skills
- Producing Client Management Reports
- Assisting senior management with cost models for their respective departments
- Assisting with ISO27001 compliance and internal audits if necessary
- Undertake general admin tasks e.g. dealing with items of correspondence, telephone messages & enquiries and filing

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