Contracts and Finance Administrator

Recruiter
The Business Connection
Location
Higher Ferry
Posted
10 Jun 2018
Closes
24 Jun 2018
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time

The Contracts and Finance Administrator will provide exceptional customer service and support in order to contribute to the continued growth and success of the business. The Contracts and Finance Administrator will join a motivated team who take pride in client care, accuracy and efficiency. The Contracts and Finance Administrator will ensure integrity of financial transactions for contracts and attend and actively participate in monthly contract review meetings. Benefits for this role include a contributory pension scheme and 25 days holiday.

To apply for the Contracts and Finance Administrator role you must have a proven background in finance administration, ideally gained within a similar contracts management environment. The ideal candidate must have excellent computer skills including proven use of Microsoft Word, Excel and Outlook. Previous experience of ERP systems, MS Access and Visio is ideal but not essential.

Key Responsibilities:
Finance

  • Ensure integrity of financial transactions for contracts
  • Attend and actively participate in weekly finance meeting with Contract Manager
  • Create accurate POs in a timely manner
  • Regularly review and process supplier invoices
  • Raise sales invoices in line with company deadlines at the correct margin
  • Run and review P&Ls monthly and influence P&L result
  • Run open purchase order report weekly and review all open orders
  • Run and review debt reports weekly


Contract

  • Attend and actively participate in monthly contract review meetings
  • Plan and arrange call outs, maintenance visits and delivery of materials within contracted SLAs
  • Create monthly customer reports with Contract Manager
  • Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable


People & Development

  • Monitor and maintain the attendance planner
  • Collate and process timesheets and expenses weekly
  • Maintain people records such as new starters, leavers and any changes in staff
  • Communicate effectively and build/maintain relationships at all levels with internal and external customers

Quality

  • Maintain notice boards on site (including QHSE)
  • Ensure documentation is maintained and readily available e.g. logbooks, hazard reports, training & competency records
  • Review subcontractor performance and feedback through appropriate systems (e.g. mySupplier)
  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations



Essential Skills:

  • Proven background in finance administration, ideally gained within a similar contracts management environment
  • Excellent verbal communication skills, at all levels
  • Self motivated individual with excellent time management
  • G.C.S.E. Maths and English grade C or above
  • High accuracy and attention to detail
  • Proficient with Microsoft Office particularly Excel - ideally with ERP, MS Access and Visio skills
  • Organised - works in a structured way. Thinks ahead to prioritise workload.
  • Logical - works in a clear and consistent manner
  • Assertiveness - confident and effective in putting across point of view to others
  • Persistence - does not let issues go follows up on issues through to resolution
  • Customer and team focus - puts customer and team needs first; always considers impact of actions on customer and team.


Keywords: Administration, Administrator, finance, accounts, contracts, ERP, CAFM

Unfortunately due to time restrictions we cannot respond to every applicant, in the event that we haven`t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies

We are acting on behalf of the client as an Employment Agency in relation to this vacancy

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